# Lists

> Keep a list of people, like your holiday card list, with their current mailing addresses.

Source: https://groupthink.com/docs/lists/
Last updated: 2026-10-14

A list is a set of people you keep up to date for one purpose: the people who get a holiday card, wedding invitations, a client gift run. Groupthink shows each person's mailing address, how to address them, and their partner, says whose address is missing or hasn't been confirmed in a year, and gives you the list as a spreadsheet when it is time to print.

These steps cover the web app at [app.groupthink.com](https://app.groupthink.com) and the Groupthink desktop app, which show the same screens.

## Start a list

A list is a tag you add to people. Any tag you added yourself, on a person's page or here, is a list. Tags Groupthink added from your conversations are not.

1. Click **Relationships** in the left sidebar.
2. Tick the people you want on the list, using the boxes at the start of each row.
3. Click **Add to list** in the toolbar. The number on the button is how many people are ticked.
4. Type a name for the new list, like Holiday cards 2026, or pick a list you already have.
5. Click **Add**. Groupthink says how many people it added. Click **Open the list** to see them.

## Open a list

1. Click **Relationships** in the left sidebar.
2. Click the **List** menu next to the search box. It shows **Everyone** and each of your lists, with how many people are on each.
3. Pick a list. The table now shows only the people on it.

Each row shows:

- **Name**
- **Mailing address**
- **Salutation**: how to address them on an envelope, like Dr. Wong or Alex & Sam
- **Partner**
- **Address confirmed**: the date you last confirmed the address is right, or **Never**

Salutation and Partner show the date each was last confirmed under the value.

To go back to all your people, pick **Everyone** from the **List** menu.

## See who needs an address or a check

Above the table, two buttons count the people on the list:

- **Missing address** is how many have no mailing address.
- **Not confirmed in a year** is how many have an address that you haven't confirmed in the last 12 months, or never confirmed. An address that came from an import counts as never confirmed until you confirm it.

Click either one to show only those people. Click it again to show the whole list.

## Fix a detail in the row

1. Click the pencil next to the address, salutation or partner.
2. Type the new value and click **Save**.

This is the same detail as the one on the person's page, under **Details**, so a change in either place shows in both. Clearing the box and saving removes the detail.

If an address is still right, click **Still right** under its date. That marks it confirmed today without changing it.

## Add the people you were in touch with this year

Next to the list, **In touch this year, not on this list** shows people you've been in contact with since January 1 who aren't on it yet. Click **Add** next to a person to put them on the list.

## Take people off a list

1. Open the list.
2. Tick the people to take off.
3. Click **Take off list**.

They stay in your contacts. Groupthink won't add that tag back to them on its own. A list with nobody left on it no longer shows in the **List** menu.

## Download the list as a spreadsheet

1. Open the list.
2. Click **Download spreadsheet**.

You get a CSV file named after the list, with one row per person in A to Z order and these columns: Name, Salutation, Partner, Mailing address, Address last confirmed. It opens in Excel, Numbers and Google Sheets, and print and mail services can read it. An address over several lines stays in one cell.

A list of more than 5,000 people is too big to download at once.

## Related

- [Relationships](/docs/relationships): the full table of your people
- [Import people from a file](/docs/relationships#import-people-from-a-file): bring in addresses from a spreadsheet or your address book
- [Relationship Intelligence](/docs/relationship_intelligence): the **Details** card on a person's page