# Exporting Meeting Transcripts and Summaries

> Download a transcript or copy a recap to use elsewhere.

Source: https://groupthink.com/docs/transcript_export/
Last updated: 2026-09-16

Groupthink lets you export a meeting for sharing, archiving, or use in other applications. On the **Transcript** tab you can download the full transcript as a text file or copy it to your clipboard. On the **Summary** tab you can copy the recap itself — the summary, decisions, and action items — without the transcript. All of these are free and available on any meeting that has the content.

## Where to find the export buttons

The recap page has two tabs — **Summary** and **Transcript** — and each has its own export button.

1. Open a completed meeting from your dashboard or calendar to reach its recap page.
2. On the **Transcript** tab, **Download Text** and **Copy to Clipboard** sit at the top, just above the transcript itself.
3. On the **Summary** tab, **Copy summary** sits at the top, next to the personal/shared toggle.

If a meeting has no transcript, the Transcript tab shows "No transcript available for this meeting." and the transcript export buttons do not appear. Likewise, **Copy summary** appears only once the recap has content — while a meeting is still being processed there is no summary yet, so the button is hidden.

## Download as a text file

Download the transcript as a `.txt` file to save locally or share with others:

1. On the **Transcript** tab, click **Download Text**.
2. The file downloads with a name like `Weekly Team Sync_transcript_2026-06-29.txt`. The name combines the meeting title, the word `transcript`, and the date you export it.

## Copy to clipboard

Copy the transcript to paste into an email, document, or another application:

1. On the **Transcript** tab, click **Copy to Clipboard**.
2. The button briefly changes to **Copied!** and a confirmation appears: "Transcript copied to clipboard".
3. Paste the transcript wherever you need it (Ctrl+V / Cmd+V).

## Copy the summary

The recap summary is the part most people paste into email, chat, or their own notes. You can copy it on its own, without the transcript:

1. On the **Summary** tab, click **Copy summary**.
2. The button briefly changes to **Copied!**.
3. Paste it wherever you need it (Ctrl+V / Cmd+V).

**What gets copied:** the meeting title, date, and duration; the meeting description; the summary; any decisions; action items with their owner, due date, and whether they are done; and any to-do items. Sections with nothing in them are left out rather than pasted as empty headings.

**What does not get copied:** your private notes. The notes box on the recap is a personal scratchpad, so it is deliberately left out — copying the summary will never paste your private notes into a shared channel. To share those, copy them from the notes box yourself.

## Transcript format

The downloaded file and the copied text use the same format: a short header followed by the conversation.

The header includes the meeting title, the date and start time, and the meeting duration when it is available. A `=== TRANSCRIPT ===` divider separates the header from the conversation. Each speaking turn is a two-line block: the speaker name and the wall-clock time they spoke, then what they said.

Example:

```
Meeting: Weekly Team Sync
Date: Wednesday, January 15, 2026 at 9:00 AM
Duration: 1h 0m

=== TRANSCRIPT ===

Maya - 9:01 AM
Good morning everyone, let's get started with our updates.

Mike - 9:01 AM
Sure, I'll go first. We completed the API integration yesterday.
```

## When to use each option

| Use case                 | Recommended option |
| ------------------------ | ------------------ |
| Archiving for records    | Download Text      |
| Backing up transcripts   | Download Text      |
| Sharing via email        | Copy to Clipboard  |
| Adding to a document     | Copy to Clipboard  |
| Quick reference          | Copy to Clipboard  |
| Sharing what was decided | Copy summary       |
| Posting notes to chat    | Copy summary       |

## Troubleshooting

### The transcript export buttons are not showing

- Make sure you are on the **Transcript** tab. **Download Text** and **Copy to Clipboard** export the transcript and live there; the Summary tab has its own **Copy summary** button instead.
- The buttons only appear once the meeting has a transcript. If you see "No transcript available for this meeting.", there is nothing to export yet.
- If the transcript is still being processed, wait for it to finish and refresh the page.

### Copy summary is not showing

- The button appears only once the recap has something to copy. A meeting still being processed has no summary yet.
- If the recap says the notes are unavailable, there is nothing to copy — the meeting never produced a summary.

### Copy to clipboard is not working

- Some browsers ask for permission before a site can write to the clipboard. Allow clipboard access for Groupthink and try again.
- If a copy fails, the button says **Copy failed**. Allow clipboard access and try again.
- If your browser blocks clipboard access, use **Download Text** instead and open the file. (There is no download option for the summary — copy it once clipboard access is allowed.)

## Getting Help

Questions about exporting transcripts or summaries? Email [support@groupthink.com](mailto:support@groupthink.com).
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