AI Employee

Meeting Assistant

✅ Available For Hire


Job Description

The Meeting Assistant is an AI agent that comes pre-trained to help make your meetings more productive and actionable. It joins your calls, captures decisions, and turns discussions into immediate action. All responsibilities can be customized to match your specific meeting workflow and collaboration needs.

Responsibilities

Generate Meeting Agendas

Automatically create structured meeting agendas based on calendar context, previous discussions, and ongoing projects

Create and Assign Action Items

Listen to meeting discussions, identify action items, and automatically assign them to the appropriate team members

Distribute Meeting Summaries

Generate comprehensive meeting summaries with key points, decisions, and action items, and distribute to all participants

Live Meeting Transcriptions and Notes

Focus fully on the conversation while AI tracks action items, summarizes discussions, and captures key points in real time. Don't let anything slip through the cracks; your priorities stay clear and on track.

Every meeting is recorded, transcribed, and summarized for you. Review the complete transcript to know exactly what was said, and see the key points and decisions in the detailed notes.

Meeting Summaries

Get the highlights, instantly. Every meeting is recorded, transcribed, and summarized for you.

Your recap arrives moments after the meeting ends, summarizing key takeaways and decisions in one place. Forget sifting through notes. Everything you need is ready when you are.

Decisions

Stay in the loop effortlessly with clear decision tracking.

Your recap arrives moments after the meeting ends, summarizing key takeaways and decisions in one place. Forget sifting through notes. Everything you need is ready when you are.

Full Transcription & Recording

Every word, captured. Complete and searchable transcripts for all your meetings.

Complete transcriptions arrive moments after the meeting, summarizing key takeaways, action items, and decisions. Searchable and ready when you are. Access a downloadable library of meeting recordings. Share summaries and recordings instantly to any email address for seamless follow-up.

Skills & Capabilities

The Meeting Assistant AI Employee comes pre-trained with the following skills:

Meeting Management


Before Meetings

Create structured agendas with time estimates for each topic

Send meeting preparation materials to participants

Gather and compile pre-meeting information from attendees

Set up conference rooms and video links

During Meetings

Take comprehensive notes in real-time

Track discussion points and decisions

Identify and document action items with owners and deadlines

Display key information as slides during the meeting

Provide real-time answers to questions based on company data

After Meetings

Generate detailed meeting summaries with key points

Distribute personalized action items to each participant

Create follow-up calendar invites for next meetings

Archive meetings with searchable transcripts

Platform Integration


Video Conferencing

Join meetings on Groupthink, Google Meet, Zoom, and Microsoft Teams

Present slides and information during video calls

Record and transcribe meeting discussions

Calendar

Sync with Google Calendar and Microsoft Outlook

Schedule follow-up meetings and set reminders

Manage meeting series and recurring events

Project Management

Create tasks in project management tools from meeting action items

Update project timelines based on meeting decisions

Track progress on action items between meetings

What is an AI Employee?

AI Employees are agents you define to help you get more work done. They follow Responsibilities defined by you, and can utilize skills to interact with the same systems you use for work every day.

Need Assistance?

We would love to help you get started and onboard an AI Employee! Reach out to us via the link below and we will get back to you as soon as possible.

Email us
support@groupthink.com