Groupthink gives you powerful tools to control who can access, participate, and contribute to your meeting agendas. With our new detailed permissions settings, managing agendas is more secure and easier than ever, ensuring the right people have the right level of access.
Key Features
- Control who can view and edit agendas with flexible visibility options.
- Assign specific roles to ensure participants have the appropriate permissions.
- Lock down sharing settings for complete privacy when needed.
Agenda Visibility Settings
Agendas offer three visibility levels:
- Specific Individuals: Only manually added members may view the agenda.
- Organization Members: Anyone in the organization may view the agenda.
- Public: Anyone with the link may view the agenda.
Manually added members always have access regardless of the visibility setting. This ensures that key stakeholders can participate without any extra steps.
Member Roles
You can assign one of three roles to each member:
- Host: Full control over agenda settings, participant management, and editing.
- Participant: Can edit the agenda, manage participants, and remove themselves or others.
- Viewer: Can view the agenda but cannot make any changes, participate in the video conference, or interact via chat.
Private Agendas
The Host has the option to set the agenda to Private, restricting others from changing sharing settings. This is particularly useful if you want the agenda to be locked down to yourself or a specific, trusted group of people.
Default Settings for Existing Agendas
By default, agendas are set to Specific Individuals for visibility, with the event organizer assigned the Host role to simplify setup and maintain security.
Changing Agenda Visibility
To change agenda visibility settings:
- Navigate to the agenda you wish to modify.
- Click on the "Access" tab at the top of the agenda.
- Use the dropdown menu to select the desired visibility level (Specific Individuals, Organization Members, or Public).
Changing a Member's Role
To change a member's role:
- Navigate to the agenda you wish to modify.
- Click on the "Access" tab at the top of the agenda.
- Find the member whose role you want to change.
- Use the role dropdown next to their name to select the new role (Host, Participant, or Viewer).