Ending a Meeting
When your meeting is over, Groupthink wraps it up and turns the conversation into a recap with notes and a full transcript. The notetaker can stop on its own when the call winds down, or you can stop it yourself. Either way you do not have to do anything to get the recap. This guide covers both, and where to find the finished notes.
Overview
A meeting in Groupthink ends one of two ways:
- Automatically, when the call winds down or goes quiet
- Manually, when you stop the notetaker yourself
As soon as the meeting ends, Groupthink builds the recap and emails it to everyone on the agenda.
Stop the Notetaker Yourself
When the notetaker is in a call, the meeting host sees a Stop Taking Notes button next to the active meeting in Groupthink.
- Open the meeting in Groupthink
- Click Stop Taking Notes
The notetaker leaves the Google Meet, Zoom, or Microsoft Teams call right away, and Groupthink begins building the recap.
Only the meeting host sees this button. If you are not the host, the meeting ends on its own or when the host stops it.
When Meetings End Automatically
You do not have to stop the notetaker by hand. Groupthink ends a meeting on its own when the call is no longer active. This happens when:
- Nobody ever joins the call
- Everyone has left the call
- The conversation has gone quiet for about 10 minutes
When the underlying call ends, the notetaker leaves and Groupthink wraps the meeting up the same way it would if you had stopped it yourself.
After the Meeting Ends
Once the meeting ends, Groupthink generates the recap automatically. You do not have to request it.
The recap includes:
- A short summary and description of the conversation
- Decisions, action items, and follow-ups pulled from what was discussed
- The agenda items you covered
- A full transcript of the call
The recap is built in the background and appears on the meeting's recap page once processing finishes, usually a few minutes after the meeting ends.
Where to Find the Recap
Open the meeting from your dashboard or calendar to reach its recap page. The page has two tabs, Summary and Transcript. The Summary tab holds the notes, decisions, and follow-ups. The Transcript tab holds the full conversation.
Recap Email
Groupthink emails a recap to everyone attached to the agenda, even people who did not attend the call. The email includes a brief summary and a link to the full recap page.
Exporting Your Transcript
You can download the transcript as a text file or copy it to your clipboard from the Transcript tab on the recap page. Click Download Text to save it locally, or Copy to Clipboard to paste it elsewhere. For the full walkthrough, see Exporting Meeting Transcripts.
Frequently Asked Questions
How do I stop the notetaker mid-meeting?
If you are the meeting host, open the meeting in Groupthink and click Stop Taking Notes. The notetaker leaves the call and Groupthink starts the recap.
Do I have to end the meeting for the recap to be generated?
No. The recap is generated automatically once the meeting ends, whether you stopped the notetaker yourself or it ended on its own.
What happens if everyone leaves but no one stops the notetaker?
Groupthink ends the meeting on its own. When the call empties out or goes quiet for about 10 minutes, the notetaker leaves and the recap is generated.
When will I see my recap?
The recap is built in the background and appears on the meeting's recap page a few minutes after the meeting ends. Everyone on the agenda also gets an email with the summary and a link.
Who gets the recap email?
Everyone attached to the agenda, including people who did not join the call.
Getting Help
Questions about ending a meeting? Email support@groupthink.com.