Remove Groupthink from a Meeting

Sometimes you may not want Groupthink to attend specific meetings, or you might prefer to use Private Desktop Recording instead of having the Groupthink bot join your call. Here's how to manage Groupthink's participation in your meetings.

Remove Groupthink Bot from a Meeting

Remove Ahead of Time

  1. Click "Calendar" in the Groupthink navigation bar
  2. Find the meeting you want to remove Groupthink from
  3. Click the "Eject" icon next to the meeting participant count

Groupthink will no longer join that meeting when it occurs. If you want to add Groupthink back to the meeting, you can do so by clicking the event in the calendar (you should see "Add Groupthink" when hovering over the event name).

Remove During the Meeting from Groupthink Interface

  1. Get to the Groupthink Agenda by clicking on the event in the Groupthink Calendar, by clicking on the agenda in the "Agendas" view, or by clicking on the link sent to you in the Zoom, Meet, or Teams conference chat
  2. On the right side of the agenda, in the "meeting" box, click on "Remove Groupthink"
  3. The Groupthink assistant will leave the meeting

Remove During the Meeting from Video Conference Interface

You can always remove Groupthink by asking it to leave the meeting using your conferencing application's software. Please refer to your conferencing application's documentation for more information.

Switch to Private Recording Mode

If you want to remove the visible Groupthink bot but still have meeting notes and transcription, you can switch to Private Desktop Recording:

Switch from Calendar View

  1. Click "Calendar" in the Groupthink navigation bar
  2. Find the meeting you want to switch to private recording
  3. Click the menu (three dots)
  4. Select "Switch to Private Recording" or "Add Invisible Note Taker"
  5. Confirm your choice in the dialog that appears

Switch from Agenda View

  1. Open the agenda for your meeting
  2. Click the menu (three dots) in the top-right corner
  3. Select "Switch to Private Recording"
  4. Confirm in the dialog that explains the changes

This will create a new private agenda for you and archive the shared agenda. When the meeting occurs, you'll need to use the Groupthink Desktop App to record it privately instead of having the bot join.

Managing Private Recording

When using Private Recording mode:

  1. Other participants won't see Groupthink in the meeting
  2. You'll need to use the Groupthink Desktop App to capture the meeting
  3. Notes and transcripts will be private to you by default
  4. You can later convert back to shared mode if needed

See our Private Desktop Recording guide for more details on using this feature.