Zoom
Groupthink works with your Zoom calls so every discussion is captured and turned into notes, transcripts, and recaps. When a meeting link points to zoom.us or zoom.com, Groupthink recognizes it as a Zoom call and sends its notetaker to join. The notetaker joins through the meeting link as a participant, so anyone on the call can see it is there.
- Capture notes and a full transcript without typing during the call
- Let the notetaker join your scheduled Zoom meetings automatically
- Skip the manual post-meeting write-up
There are two ways to get the notetaker into a Zoom call: let it join automatically based on your calendar settings, or add it by hand to a meeting that is already happening.
Heads up: Adding the Groupthink notetaker to a meeting requires an active trial or paid plan. Without one, the notetaker will not join.
Getting Started
First, connect the calendar that holds your Zoom meetings:
Connecting a calendar lets Groupthink see your scheduled meetings, read the Zoom conferencing details on each event, and join on time. Make sure the calendar event includes a Zoom link so the notetaker knows where to go.
Auto-join Settings
How the notetaker handles your meetings is controlled by a single setting. Go to User Settings > Calendar and find the How should Groupthink attend your meetings? section. You will see three options:
| Option | What it does |
|---|---|
| Privately Take Notes | Groupthink records privately through the desktop app. No bot joins the call and other participants do not see Groupthink. |
| Automatically Join All Meetings | The Groupthink notetaker joins your meetings as a visible participant and shares notes with attendees. |
| Let Me Choose Each Time | Nothing joins automatically. You add the notetaker to specific calls yourself when you want notes. |
Pick the option that fits how you work. Your choice applies to all of your future meetings, and you can change it any time. For the full walkthrough, including how to fine-tune which meetings Groupthink attends, see Google Calendar or Outlook Calendar.
If your Zoom call uses a waiting room, admit the Groupthink notetaker when it requests to join, the same way you would admit any other guest.
When the notetaker joins a Zoom call, it shows a static identity slide with its display name and a Taking notes line. It is a simple name card so people know notes are being captured, not a live feed of the conversation.
Adding the Bot Manually
You do not need auto-join to capture a Zoom call, including impromptu calls that are not on your calendar. To add the notetaker to a meeting that is already running:
- Open the agenda you want to use and click Start Notetaker
- Choose Public with Bot from the dropdown
- Paste your Zoom link into the Meeting URL field (the placeholder reads Paste your Google Meet, Zoom, or Teams link here)
- Click Start Notetaker
- Admit Groupthink when it asks to join the Zoom call so it can start taking notes
Groupthink will join the call as a participant and begin taking notes. The same flow works for Google Meet and Microsoft Teams links, so you can paste any Meet, Zoom, or Teams URL. For the canonical walkthrough, see Add Groupthink to a specific meeting.
Frequently Asked Questions
Why did the notetaker not join my scheduled meeting?
A few things have to be in place: the calendar event needs a Zoom link, your calendar has to be connected, your attendance setting has to allow the notetaker to join that meeting, and your workspace needs an active trial or paid plan. Without a conferencing link on the event, Groupthink has nowhere to send the notetaker.
Do I have to let the bot in?
If your Zoom call uses a waiting room, yes. The notetaker requests to join like any other participant, and someone in the meeting needs to admit it before it can capture notes.
Do I need a paid plan?
Adding the Groupthink notetaker to a meeting requires an active trial or paid plan. If your trial has ended, upgrade from your settings to keep capturing meetings.
What does the notetaker show on its video tile?
A static identity slide with its display name and a Taking notes line. It does not display a running feed of the conversation or your notes to the room.
Can I capture a Zoom call without a visible bot?
Yes. Choose Privately Take Notes to record privately with the desktop app instead of sending the notetaker into the call.
Does Groupthink have access to my Zoom account?
No. Groupthink does not authenticate with or connect to your Zoom account. It joins through the meeting link like any other guest. If you stop using Groupthink, it no longer joins your Zoom calls.
Getting Help
Questions about the Zoom integration? Email support@groupthink.com.