Replace Your Intern. Then Replace Yourself.
Danielle Morrill
Meeting note takers are the new interns: invisible, overworked, and expected to remember everything.
They’re the ones everyone relies on—and simultaneously overlooks. You trust them to catch the key decision that wasn’t said clearly. To track that vague promise someone made in the final five minutes. To extract clarity from chaos.
But here’s the truth:
AI does it better.
It doesn’t show up tired. It doesn’t zone out halfway through a stakeholder update. It doesn’t misattribute a quote or forget that critical follow-up.
It just listens. Processes. Delivers. Every time.
And for the cost of one missed action item? You can replace your intern with a bot.
And then, if you’re honest, maybe even replace yourself.
🧠 Human Memory Was Never That Good
Let’s stop pretending we’re built for this. Modern knowledge work is a flood of Zoom calls, context switching, and emotional labor.
No amount of good intentions or fancy templates will save you from the reality of human recall: biased, fragmented, and riddled with gaps.
AI doesn’t have that problem.
An AI note taker can do what no human can:
- Capture every word with perfect recall.
- Attribute decisions and action items in real time.
- Re-surface patterns across meetings, teams, and time.
- Summarize and share without needing your calendar slot.
Your best intern—hell, your best EA—can’t do that. Not because they’re not talented. But because they’re human.
🧨 If Notes Are Power, Why Delegate Them to the Lowest Rung?
Let’s be clear: note taking isn’t admin work. It’s power work.
Whoever writes the notes controls the narrative. They decide what’s remembered, what’s forgotten, and what turns into action.
So why do we assign this to the most junior person in the room—or worse, to no one at all?
Because we’ve confused status with contribution.
We act like note taking is beneath us.
Then we wonder why decisions slip through the cracks, why no one follows up, why accountability evaporates.
That’s not a status problem. That’s a systems problem.
🤖 The Ruthless Move: Replace Yourself Before Someone Else Does
The smart leaders aren’t afraid of AI replacing their team.
They’re already using AI to replace the parts of themselves that are slow, forgetful, or inconsistent.
- Automate the recap.
- Systematize the handoff.
- Capture knowledge before it walks out the door.
They don’t see note taking as admin.
They see it as infrastructure.
🚨 This Isn’t About Saving Time. It’s About Not Losing the Plot.
Every founder has been there.
Every operator.
Every PM who walked out of a meeting and realized they can’t remember what was decided—or worse, that no one wrote it down.
We built Groupthink because we lived that pain. And we were done letting memory—or status—decide what got followed up on.
Want to stop wasting time, stop repeating conversations, and start building momentum?
Stop pretending you need a human for this.
Replace your intern. Then replace yourself.