Managing Agenda Items

Managing your meeting's agenda is a breeze with Groupthink. Here's a step-by-step guide to help you get the most out of your agenda management.

1. Creating Agenda Items

Every agenda in Groupthink can have an unlimited number of items. To add a new item:

  • Navigate to your desired agenda.
  • Agendas operate like numbered lists in text documents.
  • Simply hit Enter after an empty line to create a new agenda item.

2. Setting the Task for an Agenda Item

By default, every agenda item is set to "DISCUSS". This means the item is intended for discussion during the meeting. However, you can easily change this:

  • Click on "DISCUSS" next to the agenda item.
  • Choose from the following options:
    • DISCUSS: For items that need discussion.
    • FYI: For items that just need to be verbalized without much discussion.
    • TODO: For items that require action or follow-up.
    • LATER: For items to be addressed at a later date. After selecting this, you'll be prompted to enter a date in the format YYYY-MM-DD.

Items with dates will automatically sort to the bottom of the agenda. As the date approaches, they'll rise to the top, ensuring you never miss an important item.

3. Assigning Agenda Items

Every agenda item has an assignee:

  • By default, the creator of the item is the assignee.
  • To reassign, click on the assignee's name. This will display a list of everyone participating in the agenda or meeting.
  • Click on a participant's name to reassign the item to them.
  • Alternatively, type any email address into the assignee field. Groupthink will automatically invite that person to the agenda and assign the item to them.

4. Formatting Agenda Items

Agenda items are freeform text, allowing for flexibility:

  • Highlight any text within an agenda item.
  • A menu will appear, offering formatting options like bold, italics, bullets, and more.

5. Navigating Agenda Items During a Meeting

When in an active meeting:

  • Each agenda item will have a checkbox next to it.
  • Check the box or click "finished" on the agenda item to mark it as complete. This will automatically move the focus to the next item.

6. Taking Notes with Groupthink

For Groupthink to take notes during a meeting:

  • Ensure you have an active agenda item selected.
  • The selected item must not be empty. Type a brief description or a few words about the topic so Groupthink knows what to take notes about.