Groupthink will automatically take notes and even create Agenda items for you during your meetings, whether you're using the visible Groupthink bot or private desktop recording.
Free-Form Text in Agenda Items
Every agenda item in Groupthink is designed for flexibility:
- As a user, you can type anything into any agenda item. They're designed as free-form text fields, allowing you to jot down thoughts, questions, or any other relevant information.
Automatic Transcription and Note-Taking
Groupthink captures meeting content in two ways:
With Visible Bot
If Groupthink is a participant in your Zoom, Meet, or Teams conference:
- Groupthink will automatically transcribe the ongoing conversation.
- It then processes this transcription, extracting key decisions and important statements.
- These crucial points are then inserted into the relevant agenda item, appearing as if a user had manually typed them.
- All participants can see the Groupthink bot in the meeting.
- Notes are added to a shared agenda visible to all participants by default.
With Private Desktop Recording
If you're using Private Desktop Recording through the Groupthink app:
- Groupthink captures audio directly from your computer without joining the meeting.
- The transcription and note-taking process works the same as with the visible bot.
- Other participants don't see Groupthink in the meeting.
- Notes are added to a private agenda visible only to you by default.
- You can choose to share specific notes later if desired.
For both methods to work effectively:
- Ensure the agenda item selected during the discussion has a brief description or a few words about the topic. This helps Groupthink determine what's relevant to the discussion and what isn't.
Automatic Agenda Building
Groupthink doesn't just take notes; it can also build the agenda based on the flow of the conversation:
- If, during a meeting, there are no additional items listed after the currently selected item, or if the agenda is entirely empty, Groupthink will spring into action.
- As the conversation progresses, Groupthink will automatically create new agenda items, ensuring that every topic of discussion is documented.
Private vs. Shared Notes
Groupthink offers two types of notes based on your recording method:
Private Notes (Desktop Recording)
- Created when using Private Desktop Recording
- Visible only to you by default
- Perfect for confidential meetings or personal notes
- Can be selectively shared later if needed
- Indicated with a "Private" label in the interface
Shared Notes (Bot Recording)
- Created when the Groupthink bot joins your meeting
- Visible to all meeting participants by default
- Support collaborative editing during and after meetings
- Permission levels can be adjusted for different participants
Converting Between Private and Shared
You can convert between private and shared notes:
- Open the meeting agenda
- Click the menu (three dots)
- Select "Switch to Private Agenda" or "Switch to Shared Agenda"
- Follow the prompts to complete the conversion
Note: When converting from private to shared, no content is transferred automatically to protect your privacy. When converting from shared to private, the content is copied to your private agenda.