Meeting Dossiers are personalized briefings that help you prepare for upcoming meetings by providing enriched information about attendees. Delivered 24 hours before your meetings, dossiers give you valuable context about who you're meeting with and help you have more meaningful conversations.
Key benefits of Meeting Dossiers:
- Get professional background information about meeting attendees
- Review past interactions and relationship history
- Receive AI-generated conversation tips
- Prepare more effectively for important meetings
What's Included in a Dossier
Each dossier contains comprehensive information about your meeting attendees:
Professional Information
- Name and photo - Profile pictures when available
- Current role and company - Job title and employer details
- Professional headline - Brief professional summary
- Location - Where attendees are based
Relationship Context
- Past interactions - Summary of your previous meetings and conversations
- Quick tips - AI-generated suggestions for conversation topics
- Interaction history - Number of past interactions and when you last connected
When Dossiers Are Sent
Meeting Dossiers are automatically sent via email approximately 24 hours before your scheduled meetings. This timing ensures you have adequate time to review attendee information and prepare for your conversations.
Requirements for receiving dossiers:
- The meeting must have at least one other attendee (besides yourself)
Email Notifications
Dossiers are delivered via email to ensure you receive them even when you're not actively using Groupthink. Each dossier email includes:
- Meeting title and time
- Duration and day of the meeting
- Attendee cards with enriched information
- Direct link to prepare meeting notes in Groupthink
Understanding Data Quality
We make our best effort to find accurate, up-to-date information about meeting attendees, but data quality can vary:
High-Quality Data
- Registered Groupthink users (verified information)
- Professionals with complete online profiles
- People you've met with previously
Limited Data Scenarios
- New contacts without public profiles
- Generic email addresses (e.g., info@company.com or joe@gmail.com)
- Recently changed job information
When complete information isn't available, dossiers will show the email address and any partial data we can find. Even limited information can be helpful for meeting preparation.
Making the Most of Dossiers
To get maximum value from Meeting Dossiers:
- Review before meetings - Take a few minutes to review attendee information
- Use conversation tips - Consider the AI-generated suggestions for discussion topics
- Note past interactions - Reference previous conversations when relevant
- Prepare meeting notes - Click the button in the dossier email to start your meeting notes
Best Practices
- Review dossiers the evening before or morning of your meeting
- Use the information to personalize your approach
- Focus on building genuine connections, not just data points
- Combine dossier insights with your meeting agenda
Troubleshooting
Not Receiving Dossiers
If you're not receiving dossiers for your meetings:
- Check that meetings have other attendees besides yourself
- Confirm dossier emails aren't going to spam