Forwarding Meeting Notes by Email
If you already use an AI notetaker — Granola, Gemini, Otter, Fireflies, or Zoom's AI Companion — you can forward its recap emails to Groupthink and have the notes land in your account automatically: matched to the people who were there, with the decisions and action items pulled out. You don't change how you run meetings. You just point the recaps at Groupthink.
Every account has its own private forwarding address. Forward one recap to try it, or set up a filter so they all flow in on their own.
Find your forwarding address
- Open Settings → Ingestion.
- Under Forwarding email address, you'll see an address that looks like
something@in.groupthink.com. Click Copy.
That address is unique to you, and it's private. Anyone who has it can add notes to your account, so treat it like a password — don't post it publicly or share it.
Forward a recap
Forward any meeting-recap email to your address — from Granola, Gemini, Otter, Fireflies, Zoom AI, or a Slack activity digest. Within a minute it shows up in your notes.
Groupthink recognizes which tool produced the recap, matches it to the people who were in the meeting, and pulls out the specifics: decisions, action items, and what you learned about each person. Anything it doesn't recognize still comes in as a plain note, so nothing gets dropped.
You can forward by hand any time. The rest of this guide sets up auto-forwarding so you don't have to.
Set up auto-forwarding
There are two ways to automate it. Pick whichever your notetaker supports.
Option A — send recaps straight from your notetaker
Some notetakers can email each recap to an extra address. If yours has that setting, add your Groupthink forwarding address there and you're done — no email filter needed.
Option B — auto-forward from Gmail with a filter
If your notetaker can't send to an extra address, have Gmail forward the recaps for you.
1. Add your Groupthink address as a forwarding address (one time).
In Gmail, go to Settings → See all settings → Forwarding and POP/IMAP → Add a forwarding address and paste your Groupthink address.
Gmail sends a confirmation code to that address. Because the address is your Groupthink inbox, the code arrives in Groupthink as a note, not in your email. Open Groupthink, find the new note whose title starts with "Groupthink Forwarding Confirmation," and copy the code (or click the confirmation link) back into Gmail. You only do this once.
2. Create a filter for your recap emails.
Open one of your existing recap emails and note who it's from. Then in Gmail:
- Click the filter icon in the search bar, or go to Settings → Filters and Blocked Addresses → Create a new filter.
- In the From field, enter the recap sender. For example:
- Granola:
granola.ai - Gemini: open a "Notes by Gemini" email and copy the address Google sends it from.
- Granola:
- Click Create filter, check Forward it to, choose your Groupthink address, and click Create filter again.
Every matching recap now forwards itself to Groupthink on its own.
Tip: forward one recap by hand first and confirm it lands before you build the filter, so you're testing one thing at a time.
What Groupthink recognizes
Groupthink detects recaps from Granola, Gemini (Google Meet), Otter, Fireflies, and Zoom's AI Companion, plus forwarded Slack activity digests. Each note is tagged with its source so you can see where it came from. A recap from any other tool still comes in; it's just labeled as a generic note.