Forward meeting notes and email threads to Groupthink, by hand or with a Gmail filter.
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If you already use an AI notetaker, like Granola, Gemini, Otter, Fireflies, or Zoom AI, you can forward its recap emails to Groupthink and have the notes land in your account. Groupthink reads who sent it and who was in the meeting and updates your relationship with them. You do not change how you run meetings. You just point the recaps at Groupthink.
You can also forward email threads, like an introduction, and Groupthink walks you through a Gmail filter that does it for you.
Every account has its own private forwarding address. Forward one email to try it, or set up auto-forwarding so they flow in on their own.
Find your forwarding address
- Open User settings > Capture > Ingestion. The same card is also in the settings pane at the top of Email, under Conversations in the left sidebar.
- Find the Forwarding email address card. You'll see an address that looks like
something@in.groupthink.com. Click the copy icon next to it.
On iPhone, the address is in Settings > Email > Forward email to Groupthink, with a Copy button, the same Gmail steps, and the last email received.
That address is unique to you and it is private. Anyone who has it can add notes to your account, so treat it like a private link. Do not post it publicly or share it.
Forward a recap
Forward any meeting-recap email to your address, from Granola, Gemini, Otter, Fireflies, or Zoom AI. It shows up in your notes shortly after. You can forward a Slack activity digest too. It is a Slack conversation, not a meeting, so on someone's record it counts toward their Last contact, not their Last meeting.
Groupthink recognizes which tool produced the recap, reads the sender and attendees, and pulls out the specifics: action items, follow-ups, and what you learned about each person. Anything it doesn't recognize still comes in as a plain note, so nothing gets dropped.
You can forward by hand any time. The rest of this guide sets up auto-forwarding so you don't have to.
Forward the email threads that matter
The Forwarding email address card has a Set up Gmail forwarding button. Click it and the card opens step-by-step instructions built for your account, so there is nothing to fill in by hand. It takes about five minutes, on a computer.
- Add your address in Gmail. The first step links to Gmail's forwarding settings and shows your Groupthink address with a copy button. In Gmail, click Add a forwarding address, paste the address, then click Next and Proceed.
- Confirm it. Gmail sends a confirmation code to your Groupthink address, and Groupthink passes it on to you in an email within a minute or two. The step names the inbox it goes to. Type the code into Gmail and click Verify. Leave Gmail's forward-everything setting switched off; the filter in the next step does the forwarding.
- Make the filter. Click Open this search in Gmail to see exactly the mail the filter would forward. Click Show search options at the right of Gmail's search box, then Create filter. Tick Forward it to, pick your Groupthink address, and click Create filter. If you would rather start from a blank filter, copy the filter text from the step and paste it into Has the words.
The filter matches emails with intro, introduction, introducing, connecting you, or meet in the subject. It leaves out Gmail's Promotions, Social, Updates and Forums categories and anything with an unsubscribe link, so a sale email titled "Intro to our spring line" is skipped.
Gmail filters only act on mail as it arrives. Starring or labelling a thread later doesn't forward it. To send one thread, forward it to your Groupthink address by hand.
A forwarded thread shows up in Email, under Conversations in the left sidebar.
If anyone on its From, To or Cc lines is already one of your people, Groupthink also adds the thread to their page as an email conversation with them. A thread with no one you know is kept as a note. Nothing is added for someone you have muted.
Forward everything instead
Under the steps is a Forward everything instead checkbox. It starts unticked, and a warning next to it explains what forwarding all of your mail would include. Read it before you tick the box. Ticking it replaces the filter step with Gmail's Forward a copy of incoming mail to setting.
Check that it worked
The bottom of the setup steps shows the last forwarded email Groupthink received and how long ago, or how many have arrived, with a link to Email under Conversations. Until your first one arrives it says Nothing forwarded yet. Click Hide setup steps to close the instructions.
Set up auto-forwarding
There are two ways to automate it. Pick whichever your notetaker supports.
Option A, send recaps straight from your notetaker
Some notetakers can email each recap to an extra address. If yours has that setting, add your Groupthink forwarding address there and you're done. No email filter needed.
Option B, auto-forward from Gmail with a filter
If your notetaker can't send to an extra address, have Gmail forward the recaps for you. If you already added your Groupthink address in Gmail with Set up Gmail forwarding, skip to step 2.
1. Add your Groupthink address as a forwarding address (one time).
In Gmail, go to Settings > See all settings > Forwarding and POP/IMAP > Add a forwarding address and paste your Groupthink address.
Gmail sends a one-time confirmation to that address to prove you own it. Groupthink recognizes these Gmail setup emails and relays the confirmation code and link back to your normal inbox, so you can finish verification where Gmail expects you to. Open that relayed email, then enter the code (or click the link) back in Gmail. You only do this once.
2. Create a filter for your recap emails.
Open one of your existing recap emails and note who it's from. Then in Gmail:
- Click the filter icon in the search bar, or go to Settings > Filters and Blocked Addresses > Create a new filter.
- In the From field, enter the recap sender. For example:
- Granola:
granola.ai - Gemini: open a Notes by Gemini email and copy the address Google sends it from.
- Granola:
- Click Create filter, check Forward it to, choose your Groupthink address, and click Create filter again.
Every matching recap now forwards itself to Groupthink on its own.
Tip: forward one recap by hand first and confirm it lands before you build the filter, so you're testing one thing at a time.
What Groupthink recognizes
Groupthink detects recaps from Granola, Gemini (Google Meet), Otter, Fireflies, and Zoom AI. It also detects forwarded Slack activity digests, which it files as Slack conversations rather than meeting recaps. Each note is tagged with its source so you can see where it came from. A recap from any other tool still comes in. It is just labeled as a generic note.