Managing Organizations
Your organization is the shared workspace where your team meets, takes notes, and keeps everything in one place. When you create your Groupthink account, an organization is created for you automatically, with you as its only member. From Organization Settings you can rename it, invite or remove members, set up domain auto-join, and choose where shared notifications are sent.
Heads up: Organization Settings is a Team plan feature. If you are on an Individual plan, the Organization settings menu item will not appear. Team management, member invites, and domain auto-join all require the Team plan.
Opening Organization Settings
- Open the user menu by clicking your avatar in the top right corner
- Choose Organization settings
This opens the Organization Settings window, which has three tabs: Organization, Members, and Notifications.
Organization Tab
The Organization tab is where you rename your organization and manage domain auto-join.
Renaming Your Organization
Edit the Name field, then click Save.
Domain Auto-join
Auto-join lets anyone who signs up with an email address at your company domain join your organization automatically. It is a simple way to make sure everyone at your company lands in the same workspace. Auto-join is off by default.
If you signed up with a company email address, you will see an Auto-join section on this tab:
- To turn it on, click Enable auto-join for yourcompany.com, then click Save. After that, anyone who signs up and verifies an address at that domain is added to your organization automatically.
- To turn it off, click Disable auto-join for yourcompany.com, then click Save.
Auto-join only works with company domains. General email providers (for example gmail.com, yahoo.com, outlook.com, hotmail.com, and icloud.com) are not eligible, so the Auto-join section does not appear for accounts created with one of those addresses.
Members Tab
The Members tab shows everyone in your organization and is where you invite and remove people.
Organization members can create new meetings, connect their calendar, and invite additional members. Invite only people who work with you, since outside guests can still access shared meetings and their notes without being added to your organization.
Inviting a Member
- Click Invite New Member
- Enter the person's email address
- Click Add User to Organization
Removing a Member
Click Remove... next to the member you want to remove, then confirm. You cannot remove yourself, so the Remove control does not appear on your own row.
Notifications Tab
The Notifications tab controls notification destinations that are shared across your whole organization, for every meeting with shared notes.
It also includes the Organization Slack Connection card, where you choose which connected Slack workspace Groupthink uses whenever it needs to send a notification to Slack. If no Slack connection has been added yet, the card will say Slack notifications are currently disabled.
What Organization Members Can See
Members of your organization can access meetings and notes that are shared within the organization. This shared access is what makes Groupthink useful for a team: notes, transcripts, and recaps from shared meetings are available to your members rather than locked to one person.
External Collaborators
People who meet with you may be granted access to a specific agenda or document if they are an attendee on a calendar event that Groupthink joins. These external collaborators can see that agenda and its documents, but they are not added to your organization, so they cannot see your other meetings or assets. This lets outside guests take part in a meeting and its agenda without gaining access to the rest of your workspace.
Getting Help
Questions about managing your organization? Email support@groupthink.com.