Zapier

Overview

Groupthink connects to Zapier through outbound webhooks. You create a Catch Hook in Zapier, paste its URL into Groupthink, and choose which Groupthink events should fire it. From there, Zapier can route your meeting data to thousands of apps, including Salesforce, Hubspot, Asana, Notion, Google Docs, and Google Drive. You can even use it to text yourself when a meeting ends.

This is not a paid add-on. Webhooks are available to all Groupthink accounts.

Getting Started

Setting up the connection takes two steps. First you create the Catch Hook in Zapier, then you point a Groupthink webhook at it.

Step 1: Create a Catch Hook in Zapier

1. In your Zapier account, create a new Zap.
2. For the trigger, select Webhooks by Zapier.
3. Choose the Catch Hook event.
4. Zapier generates a unique webhook URL. Copy it. You will paste it into Groupthink in the next step.

Step 2: Create the webhook in Groupthink

1. Click your profile avatar in the top right of Groupthink to open the user menu, then click User settings.
2. Open the Webhooks tab.
3. Click Create New Webhook.
4. In the Name field, give the webhook a label so you can recognize it later. This field is required.
5. Paste the Catch Hook URL from Zapier into the Webhook URL field.
6. Under Select the events that will trigger this webhook., check the events you want to send to Zapier.
7. Click Save Webhook.

Each time one of the selected events happens, Groupthink sends an HTTP POST request to your Catch Hook URL, and your Zap runs.

Choosing Events

When you create a webhook, you pick which Groupthink events trigger it. You can select one event or several. The available events are:

Event	When it fires
Meeting Started	When a meeting starts. Includes the Meeting resource.
Meeting Officially Begun	When the official start time of the meeting has been reached and the meeting should be in progress.
Meeting Ended	Immediately after a meeting ends, so a summary may not be available yet. Includes Meeting, Notes, and Transcription resources.
Meeting Recap Available	When the meeting recap and summary have been created. Includes Meeting, Notes, and Transcription resources.
Event Starting	When a calendar event is starting. Includes the Agenda resource.

If you want the full meeting summary and notes, choose Meeting Recap Available. The recap is not always ready the instant a meeting ends, so Meeting Ended may arrive before the summary is generated.

Managing Webhooks

Each saved webhook appears in the Webhooks tab with a toggle to enable or disable it, its name, and its destination URL. You can turn a webhook off without deleting it, or remove it entirely.

Debugging with Logs

Every webhook has its own delivery history. Click Logs on a webhook to expand its recent deliveries. Each entry shows the response status code, the request method and URL, the timestamp, and the full request and response bodies. This is the fastest way to confirm Groupthink is reaching Zapier and to see exactly what was sent if a Zap is not behaving as expected.

A green status code means the delivery succeeded. A red status code means the destination returned an error. Click Logs again, or Hide Logs, to collapse the view.

Frequently Asked Questions

Is the Zapier integration a paid feature?

No. Webhooks are available on all Groupthink accounts. There is no separate charge to connect Groupthink to Zapier.

Which events can I send to Zapier?

You can trigger a webhook on Meeting Started, Meeting Officially Begun, Meeting Ended, Meeting Recap Available, and Event Starting. You choose which events fire each webhook when you create it, and you can edit the selection later.

How do I debug a webhook that is not working?

Open the Webhooks tab, find the webhook, and click Logs. The log list shows each delivery with its response status code and the full request and response payloads. A red status code points to a problem on the receiving end, and the response body usually explains why.

Can I send Groupthink data to tools other than Zapier?

Yes. The webhook sends a standard HTTP POST request to whatever URL you provide, so any service that can receive a webhook works. Zapier is a convenient hub because it connects to thousands of apps, but you can also point a Groupthink webhook directly at your own endpoint or another automation platform.

Getting Help

Questions about the Zapier integration or webhooks? Email support@groupthink.com