Google Meet
Groupthink joins your Google Meet calls as a notetaker, captures the conversation, and turns it into notes, transcripts, and recaps automatically. The notetaker is a participant that joins through the Meet link, so anyone on the call can see it is there. You can have Groupthink join automatically based on your calendar, or add it to a specific call yourself.
Heads up: Adding the Groupthink notetaker to a meeting requires an active trial or paid plan. Without one, the notetaker will not join.
Overview
There are two ways to get the notetaker into a Google Meet call:
- Automatically, based on your calendar and your attendance setting
- Manually, by pasting a Meet link when you want notes for a specific call
Both paths add the same notetaker. The difference is just whether you set it up once on your calendar or add it call by call.
Getting Started
Before the notetaker can join a scheduled meeting, connect your Google Calendar. This lets Groupthink see your meetings and the Google Meet conferencing details attached to them.
Once your calendar is connected, choose how you want Groupthink to attend your meetings (see below). The notetaker will not join anything until you pick an attendance setting.
Auto-join Settings
Your attendance setting lives in User Settings > Calendar, under the heading How should Groupthink attend your meetings? It is a single choice that applies to all of your future meetings:
| Option | What it does |
|---|---|
| Privately Take Notes | Groupthink records privately through the desktop app. No bot joins the call and other participants do not see Groupthink. |
| Automatically Join All Meetings | The Groupthink notetaker joins your meetings as a visible participant and shares notes with attendees. |
| Let Me Choose Each Time | Nothing joins automatically. You add the notetaker to specific calls yourself when you want notes. |
For the full walkthrough, including how to fine-tune which meetings Groupthink attends, see Google Calendar.
If your Google Meet uses host admission, admit the Groupthink notetaker from the lobby when it requests to join, the same way you would admit any other guest.
Adding the Bot Manually
You can add the notetaker to any Google Meet call, including impromptu calls that are not on your calendar.
- Open the agenda for the meeting and click Start Notetaker
- Choose Public with Bot
- In the Start the Notetaker window, paste your link into the Meeting URL field (the placeholder reads Paste your Google Meet, Zoom, or Teams link here)
- Click Start Notetaker
Groupthink will join the call as a participant and begin taking notes. The same flow works for Zoom and Microsoft Teams links, so you can paste any Meet, Zoom, or Teams URL.
When the notetaker joins, its video tile shows a static identity slide with its display name and a Taking notes line. It does not display a running feed of the conversation or your notes on the call.
Frequently Asked Questions
Why did the notetaker not join?
A few things have to be in place: the meeting needs a Google Meet link, your attendance setting has to allow the notetaker to join, and your workspace needs an active trial or paid plan.
Does this work with Zoom and Teams too?
Yes. You can paste any Google Meet, Zoom, or Microsoft Teams link when you add the notetaker manually.
Is the notetaker visible to other people on the call?
It depends on your setting. With Automatically Join All Meetings or when you add it manually with Public with Bot, the notetaker is a visible participant. With Privately Take Notes, nothing joins the call and your recording stays private to you.
Can I add the notetaker to a call that is not on my calendar?
Yes. Click Start Notetaker, choose Public with Bot, and paste the meeting link. The call does not need to be on your calendar.
What does the notetaker show on its video tile?
A static identity slide with its display name and a Taking notes line. It does not show a live slide of the conversation or your notes.
Getting Help
Questions about the Google Meet integration? Email support@groupthink.com.