Upcoming Meetings and Agendas
The Upcoming view is where you see your upcoming calendar meetings, prepare an agenda for any of them, filter the list, and keep your calendar in sync. Click Upcoming in the sidebar to open it. The page header reads Prepare Agendas.
Your Upcoming Meetings
The page lists your upcoming calendar events grouped by day, so you can see what is ahead and get ready before each meeting starts.
- Meetings are grouped by date, with the soonest first
- A Happening now section highlights any meeting that is currently in progress
- Click any meeting to open or edit its agenda
If you have not connected a calendar yet, this page prompts you to do so first with a Welcome to Groupthink! message and a request to share your calendar. Calendar access lets Groupthink show your upcoming meetings, help you prepare agendas, and join meetings to take notes. See Google Calendar or Microsoft Outlook to connect.
Filtering the Meeting List
Use the filter dropdown in the header to focus on specific types of meetings.
| Filter | What it shows |
|---|---|
| All Meetings | Every event on your calendar (the default) |
| Meetings with Others | Only meetings that have other attendees |
| Groupthink Attending | Only meetings where Groupthink will join |
How to Use Filters
- Open the Upcoming view
- Click the filter dropdown in the header
- Select a filter, and the meeting list updates immediately
Groupthink remembers your last selection, so the list opens the way you left it. Use Meetings with Others to skip solo focus blocks, or Groupthink Attending to see only the meetings that will be recorded.
If a filter hides everything, you will see a short note that your calendar has events but none match the current filter, along with a Show All Meetings button to clear it.
Keeping Your Calendar in Sync
Groupthink syncs with your connected calendar to keep your upcoming meetings current. It also syncs in the background on its own, so you usually do not need to do anything by hand.
Last Synced Timestamp
When your calendar is up to date, the header shows Last Synced followed by the date and time. Hover over it to see:
- Which calendar is being synced
- A Change calendar settings link
Manual Re-sync
If you just changed your calendar and want to see the update right away:
- Open the Upcoming view
- Click the Re-sync button (the sync icon) in the header
- The status switches to a syncing indicator while it runs, then your meeting list updates
When to re-sync:
- After adding a new meeting to your calendar
- When a rescheduled meeting is not showing the change yet
- After updating a meeting's attendees
Sync Status Indicators
| Status | Meaning |
|---|---|
| Not Synced Yet | The calendar is connected but has never synced |
| Sync started at [time] | A sync has just been kicked off |
| Syncing... | A sync is in progress |
| Last Synced [timestamp] | The time of the last successful sync (hover for details) |
Reviewing Past Meetings
The Upcoming view covers what is ahead. To find recaps, transcripts, and notes from meetings that already happened, open Past Interactions in the sidebar.
Tips
- Start your day on Upcoming to review what is ahead and add agenda items before meetings begin
- Switch to Groupthink Attending when you want to confirm which meetings will be recorded
- Re-sync after calendar changes if a newly scheduled meeting is not showing yet
- Open Past Interactions to revisit summaries, transcripts, and action items from completed meetings
Getting Help
Questions about your upcoming meetings or calendar sync? Email support@groupthink.com.