Gifted Recaps

A gifted recap is a full meeting recap that Groupthink sends, at no cost, to someone on a meeting who does not have their own active Groupthink plan. When a Groupthink subscriber is part of a meeting, the people who are emailed its recap and do not have their own plan get the complete recap as a gift instead of a limited preview. The subject line on those emails reads Meeting Recap: {meeting name} (courtesy of a Pro subscriber).

How It Works

1. A Groupthink subscriber (someone on an active trial or a paid plan) is part of a meeting, and Groupthink records it and writes the recap.
2. After the meeting, Groupthink emails the recap to the agenda's Hosts and to anyone who was invited from the agenda's Share window. People who are on the agenda only because they were on the calendar invite don't get the recap automatically, whether or not they use Groupthink. The meeting's Host can send it to all of them at once with Send recap to attendees on the recap page, or to one person with the recap's Share button. See Sharing a Meeting With Someone Who Doesn't Have an Account.
3. Recipients who do not have their own active plan receive the full recap as a gifted recap, rather than the shortened preview a lapsed trial would otherwise see.
4. No setup is needed by the recipients.

What Recipients Receive

A gifted recap email includes the same highlights as a standard recap:

• Meeting summary and key highlights
• Decisions made during the meeting
• Action items and next steps, with assignees where an owner was clear
• Suggested openers for next time, when there are some
• A link to open the full recap page, where signing in (passwordless) shows the transcript

The summary, decisions, and action items are in the body of the email, so the highlights can be read without signing in. See How to View Meeting Notes Shared With You for the recipient's side of this.

When a Recap Is Gifted

A recap is sent as a gifted recap when all of the following are true:

• The meeting's agenda includes at least one person on an active trial or paid plan.
• The recipient does not have their own active trial or paid plan.
• The recipient is on the agenda. For calendar meetings, attendees are added to the agenda automatically.

People who have their own active plan receive their normal recap, not a gifted one. The gift is the way Groupthink makes sure the people without a plan still get the full meeting value.

Benefits for Teams

For subscribers: If you are the Host, Send recap to attendees sends the full recap to the people on the invite in one step, so there is no need to forward summaries by hand.

For people without a plan: You get the full recap without paying for your own subscription. If you find the recaps useful, you can start your own Groupthink account to record your own meetings.

This is a natural way for Groupthink to spread within a team: one subscriber can give everyone in the meeting the experience of having an AI notetaker, so others can see the value firsthand.

Privacy Considerations

Recaps are emailed automatically only to the agenda's Hosts and the people invited from the agenda's Share window. People who were only on the calendar invite get one when the Host sends it to them. See Who gets the recap email?

Groupthink does not sync calendar attendees onto a private agenda, so attendees are not added to it automatically.

Sending a Recap to One Person Yourself

A gifted recap is automatic. If you instead want to send a recap to a specific email address as a one-off, that is a separate action: open the recap, click Share, pick a contact or type an email address under Add people by name or email…, and click Share. That path is covered in Sharing a Meeting With Someone Who Doesn't Have an Account.

Getting Help

Questions about gifted recaps? Email support@groupthink.com.