Meeting Prep in Your Daily Brief

Meeting prep is the per-person briefing Groupthink builds for an upcoming meeting, so you can walk in knowing who you are meeting with and what matters to them. For each attendee you have history with, Groupthink pulls together your past interactions, a quick tip for the conversation, and the context it has gathered, and presents it as a prep card.

Heads up: The richer parts of a prep card (quick tip, communication style, past interactions, your notes, and open threads) require an active trial or paid plan. Without one, you still see each attendee's name, role, and company, but the rest is replaced by an upgrade prompt.

Where You See It

Prep is not sent as a separate email before each meeting. It appears in two places:

• The Daily Brief email. Each evening, the Daily Brief gathers prep for the people you are meeting with the next day into one message. Each attendee with history gets a prep card. The Daily Brief sends once per day at 5pm in your local timezone, on weekdays only.
• In the app. The same prep lives under Today in the left navigation, which opens your day view (the old /intelligence address redirects there). You can also generate prep on demand on a meeting's agenda page before it starts. See Meeting Prep Cards for the agenda view.

What a Prep Card Includes

Depending on what Groupthink knows about a person, a prep card can show:

• Name, role, and company - Their name, plus job title and employer when they are on file from the attendee's own Groupthink profile
• When you last met - The most recent interaction Groupthink has on record with that person
• A quick tip - An AI-generated suggestion for the conversation
• Communication style - How that person tends to communicate, drawn from your shared history
• Past interactions - A summary of your previous meetings and conversations
• Your notes and recent details - Notes you have taken and recent personal details surfaced from past meetings
• Open threads - Things to follow up on with that person
• Grounded web facts - For people you are meeting for the first time, where no shared history exists, Groupthink can surface fact-checked details from the web when available

Cards fill in what is known and leave out what is not, so a long-standing contact shows more than a first-time introduction.

When Prep Is Prepared

Groupthink prepares this automatically for your upcoming meetings, so it is ready when the Daily Brief sends and when you open the app. You do not have to request it per meeting.

Per-person prep cards need at least one attendee other than you. Meetings with no one but yourself, and the Groupthink notetaker, do not get prep cards, in the Daily Brief email or in the app.

Text From the Calendar Invite

In the app, the Prep for today list on Today also shows the calendar invite's own text: the agenda, pre-read, dial-in notes, or steps the organizer typed into the event. Expand a meeting's row and it appears first, under the label From the invite, above the per-person prep.

This works for any meeting whose invite has text, including one with only you on it, such as a focus block with a checklist in it.

• Long text is cut to a few lines. Click Show more to read the rest and Show less to fold it again.
• Line breaks are kept, so numbered steps stay readable.
• Links in the text are clickable.
• The joining details that Google Meet, Microsoft Teams, or Zoom add to an invite are left out, because they are not prep and Groupthink already has the meeting link. If an invite looks shorter in Groupthink than in your calendar, this is why.
• Very long invite text is cut off with … at the end.

The invite text is only in the app. The Daily Brief email does not include it.

Where the Information Comes From

Prep draws on two sources:

• The attendee's own Groupthink profile - Name, role, and company come from the profile that attendee set up in Groupthink. Groupthink does not scrape this from outside public profile sources, so attendees who do not use Groupthink will show less profile detail.
• Your meeting history - Past meetings, recaps, notes, and the relationship context Groupthink has built from your shared history power the quick tip, communication style, past interactions, and open threads.

For a first-time contact with no shared history, there is little for these sources to draw on. In that case Groupthink may surface grounded facts from the web instead, when that information is available.

Frequently Asked Questions

I used to get a prep email before each meeting. Did something break?

No. Those separate per-meeting emails were consolidated into the Daily Brief. Your prep now arrives in one evening email the day before, instead of separately ahead of each meeting.

Why does my prep show an upgrade prompt instead?

The richer parts of a prep card are part of a paid plan. If your trial has ended and you do not have an active subscription, you still see each attendee's name, role, and company, but the quick tip, communication style, past interactions, your notes, and open threads are replaced by an upgrade prompt.

Why is there no prep for one of my meetings?

Per-person prep needs at least one attendee other than you. Meetings with only yourself, and the Groupthink notetaker, do not get prep cards. In the app, though, a meeting like that still shows its calendar invite's text under From the invite when the invite has any (see Text From the Calendar Invite). A person you have never met before may also show very little until you have shared history.

Where does the attendee information come from?

From the Groupthink profile each attendee set up (name, role, company) plus your private meeting history with them. It is not scraped from outside public profiles. For first-time contacts, Groupthink may add grounded facts from the web when available.

Getting Help

Questions about meeting prep? Email support@groupthink.com.