Microsoft Teams
Groupthink works with your Microsoft Teams calls so every discussion is captured and turned into notes, transcripts, and recaps. When a meeting link points to teams.microsoft.com or teams.live.com, Groupthink recognizes it as a Teams call and sends its notetaker to join.
- Capture notes and a full transcript without typing during the call
- Let the notetaker join your scheduled Teams meetings automatically
- Skip the manual post-meeting write-up
There are two ways to get the notetaker into a Teams call: let it join automatically based on your calendar settings, or add it by hand to a meeting that is already happening.
Note: Adding the Groupthink notetaker to a meeting requires an active trial or paid plan.
Getting Started
First, connect the calendar that holds your Teams meetings:
Connecting a calendar lets Groupthink see your scheduled meetings, read the Teams conferencing details on each event, and join on time. Make sure the calendar event includes a Microsoft Teams link so the notetaker knows where to go.
Auto-join Settings
How the notetaker handles your meetings is controlled by a single setting. Go to User Settings > Calendar and find the How should Groupthink attend your meetings? section. You will see three options:
- Privately Take Notes - Groupthink records invisibly using the desktop app. Notes and transcripts stay private to you, and other participants do not see Groupthink.
- Automatically Join All Meetings - Groupthink's notetaker joins as a visible participant, and notes and recaps are shared with everyone on the call.
- Let Me Choose Each Time - Nothing joins automatically. You add Groupthink to a specific meeting whenever you want notes.
Pick the option that fits how you work, then save. Your choice applies to all future meetings, and you can change it any time. The same setting lives in the Outlook Calendar and Google Calendar docs if you want more detail.
If you signed up the standard way, Groupthink starts out attending the meetings you organize and the ones you attend, so the notetaker is ready without extra setup. If you joined through a shared meeting link instead, auto-join starts turned off, and you can switch it on at any time from User Settings > Calendar.
When the notetaker joins a Teams call, it shows a static identity slide with its display name and a Taking notes line. It is a simple name card so people know notes are being captured, not a live feed of the conversation.
Adding the Bot Manually
You do not need auto-join to capture a Teams call. To add the notetaker to a meeting that is already running:
- Open the agenda you want to use and click Start Notetaker
- Choose Public with Bot from the dropdown
- Paste your Teams link into the Meeting URL field
- Click Start Notetaker
- Admit Groupthink when it asks to join the Teams call so it can start taking notes
Groupthink detects the teams.microsoft.com or teams.live.com link automatically and sends the notetaker to that call.
Frequently Asked Questions
Does this work with both Teams for work and Teams for personal use?
Yes. Groupthink recognizes both teams.microsoft.com and teams.live.com links, so it works with Teams calls from a work or school account and from a personal Microsoft account.
Do I have to let the bot in?
Yes. The notetaker requests to join like any other participant, and someone in the meeting needs to admit it before it can capture notes.
Why did the notetaker not join my scheduled meeting?
Check that your calendar is connected, that your attendance setting allows the notetaker to join that meeting, and that the calendar event actually contains a Teams link. Without a conferencing link on the event, Groupthink has nowhere to send the notetaker.
Do I need a paid plan?
Adding the Groupthink notetaker to a meeting requires an active trial or paid plan. If your trial has ended, upgrade from your settings to keep capturing meetings.
What does the bot show on screen during the call?
A static identity slide with its display name and a Taking notes line. It does not display the running notes or transcript to the room.
Can I capture a Teams call without a visible bot?
Yes. Choose Privately Take Notes to record invisibly with the desktop app instead of sending the notetaker into the call.
Getting Help
Questions about the Microsoft Teams integration? Email support@groupthink.com.