Files

The Capture page takes more than typed notes. Drop in a photo of handwritten notes, a PDF, or a voice memo. Groupthink reads it, pulls out what matters, and lets you file it to a person.

Opening Capture

Open the + New menu at the top of the left sidebar and choose Paste or attach a file… There is no longer a Capture row in the sidebar, but the page is unchanged. It has a Capture anything box at the top, then a Drop anything card with a text box for notes and, under it, a row for attaching a file, then a Paste a text conversation card. This page covers uploads. For typed or pasted notes, see Typed & pasted. For text threads, see Capture a Text Conversation.

Pasting notes or a transcript

Pasting notes or a transcript into the Drop anything box is covered on Typed & pasted.

Uploading a file

In the Drop anything card, drag a file onto the attach row ("Or attach a photo, PDF, or voice memo"), or click browse to pick one. One file at a time. Supported formats:

• Images: PNG, JPG, GIF, WebP, and HEIC, the format an iPhone takes photos in (photos of whiteboards, business cards, handwritten notes)
• PDF: scanned documents, decks, one-pagers
• Audio: MP3, M4A, WAV, OGG (voice memos from your phone work great)

Recordings are not transcribed on Groupthink yet. Until they are, the card offers only images and PDFs, and says so. If you pick an audio file anyway, Groupthink does not upload it and tells you to keep the recording on your device and try again later. Once transcription is available, audio works as described below.

Whenever the file is audio, the card shows a reminder: Let people know you're recording. It appears on every audio file you pick or drop, not just the first one. It is a reminder only; nothing needs confirming, and the upload carries on. Images and PDFs do not show it.

You'll see an upload progress bar, then Saving your file…, then "Reading" followed by the file's name while Groupthink transcribes and extracts. When it finishes, the box turns green and starts with Captured, followed by "we've read" and the file's name.

Filing it to a person

After extraction, pick who the capture is about. Search your contacts (or create a new one) and attach it. Groupthink then re-reads the capture for that person specifically, so what it learned lands in your relationship with them and shows up the next time they're on your calendar.

Uploads don't guess who they're about: unlike the capture box, which routes a typed sentence automatically, a file is always filed to the person you choose.

If reading fails

The file is still saved, and the card says so. The card does not offer the contact picker when reading fails. To file it to a person, open Conversations, where it is marked Not routed to a contact, and click Attach to contact. Groupthink will keep the original. If transcription isn't running for your account, check Settings for your API key configuration, or try again later.

If reading is paused

Sometimes, in place of the green message, the card shows a clock icon and a message that starts with Saved and goes on:

we hit today's processing limit. This picks up again automatically.

This is a pause, not a failure. What you pasted or uploaded is saved, and Groupthink goes back to reading it later on its own. You do not need to paste or upload it again.

Tips

• Voice memos are the killer use: record a 30-second note in the car after a dinner, upload it when you sit down, file it to the person.
• A photo of a business card plus one typed line of context is a complete new-contact record.
• Long PDFs work, but the extraction focuses on what's relevant to people and relationships. Groupthink is a memory for people, not a document store.