Move an Event to Another Day

Some days you do not get to everything. The block you set aside to book train tickets is still sitting on your day at 4pm, untouched. Groupthink can move that event to another day for you, from the card you are already looking at.

Until now the only two things you could do with an item on Today were mark it prepped or dismiss it. Neither is true when the honest answer is "not today, but still yes." Moving it is the third option.

The move is a real change to your calendar, not a Groupthink-only note. Google or Outlook gets the new time, and so does anyone looking at that event.

Where to Find It

The move options appear under an event card in two places:

• Today, on an item whose time has already passed.
• A past day, when you look back at an earlier date and find something that never happened.

They sit below the card's other buttons, so they are never the first thing you reach for on a meeting that already went fine.

The heading changes depending on who was on the event:

• A block with only you on it reads Didn't get to this?
• An event with other people reads Move this meeting, because assuming a meeting did not happen is usually wrong.

The Options

Option	Where it lands
Tomorrow	The next day.
This weekend	The coming Saturday. On a Saturday it means the following Saturday, never today.
Next week	The coming Monday. On a Monday it means the Monday after.
Pick a time…	Opens a date and time field inside the card, seeded with tomorrow at the same time.

Every option keeps the event's time of day and its length. A 9:00 to 9:30 block moved to tomorrow is 9:00 to 9:30 tomorrow. Nothing else about the event changes: same title, same description, same guests, same reminders, same timezone.

Next to each option Groupthink shows the time it works out to, like Tue 9:00 AM, so you are never guessing what "next week" means today.

Free or Conflicts

Each option is checked against the rest of your calendar and labeled either Free or Conflicts with the event that is in the way, named.

A conflict is information, not a wall. Tap the option and the move still goes through. Booking yourself over something on purpose is a normal thing to do, and Groupthink is not going to rule on your own day.

Two kinds of event are deliberately not counted as conflicts: ones you have declined, and all-day or multi-day blocks like "Out of office", which would otherwise mark every option conflicting and make the label useless.

If an option shows no label at all, Groupthink has not finished reading that stretch of your calendar yet. It would rather say nothing than tell you a slot is free before it knows.

Events with Other People

Moving an event with guests makes Google or Outlook email every one of them, so those do not move on a single tap. You get a confirm step first, and it says who is about to hear about it:

Move to Tue, Sep 2 at 9:00 AM and notify Ines Vargas, Theo and Nora?

Groupthink names people when there are three or fewer, and switches to a count above that ("3 guests"). The Groupthink notetaker is never counted as a guest, so a solo block that the notetaker happens to sit on still moves in one tap.

On the confirm you can:

• Move and notify - move the event and let the calendar send its usual update to the guests.
• Move without notifying - move the event quietly. Google only, see below.
• Cancel - change nothing.

A block with nobody else on it skips all of this and moves as soon as you tap.

Outlook always emails the guests

Outlook has no quiet option. Its calendar sends an update to every guest whenever an event moves, and there is no setting that turns that off. So on an Outlook event with guests, the Move without notifying button is not shown, and the confirm tells you plainly that the guests will be emailed about the new time and that Outlook has no quiet option.

The move itself still works on Outlook. You just cannot make it silent.

Undo

When the move lands you get a short confirmation naming the new time, with an Undo next to it.

Undo puts the event back at its original time the same way the move happened, so if the first move emailed the guests, the undo emails them too. That second notice is what tells them to ignore the first one.

Undo lasts as long as the confirmation is on screen. It is there for "I tapped the wrong chip", which you know within a second or two. After that the event is on a real calendar at a new time that guests may already have seen, so the honest way to change it again is to move it again or edit it in your calendar.

If the move fails, nothing happens by halves. The card stays exactly where it was and you see Couldn't move it. Your calendar is unchanged.

When the Move Options Do Not Appear

This is the most common question about the feature. Groupthink hides the options rather than showing a button that could only fail.

• You do not organize the event. Google and Outlook reject a time change from a guest, so there is nothing to offer. Ask the organizer, or move your own copy in your calendar.
• It is one occurrence of a recurring event. Moving a single occurrence out of a series means choosing between this one and all of them, which is more than a one-tap option can carry. Move it in your calendar instead.
• The event is cancelled. There is nothing left to move.
• Its time has not passed yet. These options are for something you did not get to. For a meeting still ahead of you, move it in your calendar.
• On a past day, Groupthink has a record of the meeting running. If the meeting was captured, it happened, so it is not offered for a move.
• Groupthink cannot read the event's organizer or its end time. This can happen briefly right after you connect a calendar, before the event has synced. Re-sync and the options appear.

How Far You Can Move Something

• Not to a time that has already gone. Every option is in the future, and the picker will not take a past time. It says Pick a time that hasn't happened yet.
• Not back to an earlier day. Correcting a block to earlier today is fine. Moving it to last week is not, because past event times are what Groupthink uses to work out when you last spoke to someone, and a backwards move would rewrite that without you noticing.
• No more than a year out. This is a guard against a typo. One wrong digit in the year would otherwise push the event decades away, where you would never see it again, and email every guest about it.

Frequently Asked Questions

Does this really change my calendar, or only what Groupthink shows?

It changes your calendar. Groupthink writes the new time through Google or Outlook, and everyone with access to that event sees the change.

Does the event keep its agenda and notes?

Yes. The agenda stays attached to the event at its new time. Moving an event does not create a second agenda or orphan the old one.

Will the notetaker still join at the new time?

Yes. Groupthink works out when to join from the event's current time every time it checks, so moving the event moves the join with it.

Can I move a recurring meeting?

Not from here. Move that one in your calendar and pick whether you mean this occurrence or the whole series.

Can I move a meeting that somebody else organizes?

No. The calendar providers only accept a time change from the organizer.

I moved something by mistake and the Undo is gone. Now what?

Move it again to the right time, or fix it in your calendar. Both reach the same event.

Why does mine say "Move this meeting" instead of "Didn't get to this?"

Because the event has other people on it. Suggesting a meeting did not happen when it probably did is not a helpful thing for the product to say, so that wording is kept for blocks that are only yours.

Related

• Calendar access is required - what Groupthink does with the calendar permission you grant
• Google Calendar and Outlook Calendar - connecting and managing calendar accounts
• Upcoming Meetings and Agendas - the view for meetings still ahead of you

Getting Help

Questions about moving an event? Email support@groupthink.com.