Today

Today is the page Groupthink opens on. It shows your day: who you are meeting and what to know about them, meetings you still need to debrief, what you owe people, and who you are falling behind with. You can also step back and forward through your calendar a day, a week, or a month at a time.

These steps cover the web app at app.groupthink.com and the Groupthink desktop app, which show the same page. The iPhone app has a Today tab too. Where it differs, a part headed On iPhone says how, and On iPhone covers what only the iPhone has.

Summary

• Open Today from Today at the top of the sidebar. It replaced the Daily Overview, Upcoming and calendar pages; old addresses land here.
• The day view for today is your brief: a story of the day, a Prep for today card per meeting, and a pending list of debriefs, what you owe, open threads, texts waiting on you, check-ins and birthdays.
• Use ‹ and › to step a day, week or month at a time, Day / Week / Month to switch views, and Today to jump back. Other days show that day's calendar instead of the brief.
• Past meetings are under Recaps in the sidebar. To print the page, see Printing Today.
• Task blocks, in-person events, plans, debrief follow-ups and unknown phone numbers are in Reference.
• On iPhone, Today is the Today tab. It needs sign-in and adds Tasks, Projects, Check-ins, Action items, Scheduling and Activity. See On iPhone.

Getting there

Click Today at the top of the left sidebar, or go to app.groupthink.com/today.

The top of the page greets you by name with the date underneath.

On iPhone: signing in

Today is server-backed, so it needs sign-in. Tap Today and choose Sign in with Apple or Sign in with Google. Once you're in, it pulls together today's schedule and the people on it. Without sign-in, the tab asks you to connect, and recording and notes keep working on the device in the meantime. See Sync and signing in.

Moving between days, weeks and months

A bar across the top of the page controls what you are looking at.

Control	What it does
‹ and ›	Step back or forward one day, one week, or one month, depending on the view.
Day / Week / Month	Switch views.
Today	Jump back to today's day view from anywhere.

The label next to the arrows tells you where you are: Today, Yesterday, Tomorrow, or a date in the day view; This week or a date range in the week view; the month name in the month view.

The address in your browser updates as you move, so you can bookmark or share a link to a particular day or week.

On iPhone: moving between days

Under the Today title there's a Day · Week · Month switch. Today opens on Day.

The bar across the top of Today shows which day you're looking at: Today, Yesterday, Tomorrow, or a date such as Mon, Jul 20, with a tag under it.

• Tap ◀ to go back a day. You can go back up to 30 days.
• Tap ▶ to go forward a day. You can go up to 90 days ahead.
• On any other day, the tag ends in Today ›. Tap the day to jump back to Today.

The tag says what kind of day it is: Live, Saved, Rebuilt or Ahead. See On iPhone: Live, Saved, Rebuilt and Ahead days.

The day view: today

This is what you see when you first open the page. The first load of the morning can take a little while, because Groupthink builds your brief fresh when you ask for it. While it works, a Gathering today's brief panel shows each part as it arrives. If it is slow, the panel says Taking longer than usual. Still working on it.

From top to bottom:

Story of the day and today's people

A short paragraph about the shape of your day, followed by the faces of everyone you are meeting today. Click a name to open that person's page. The paragraph needs an active trial or paid plan.

A one-line title for the day sits above the paragraph; see The title for the day. People you are meeting for the first time are marked; see First meetings.

Prep for today

Watch: open a prep card on Today before your first meeting, in 33 seconds.

One card per meeting on today's calendar, with who is in it, what you last discussed, and what is still open between you. Click a card to expand it. What a Prep Card Includes explains what a prep card contains and which parts need a paid plan.

Each card has a row of quick actions:

• Add note adds a prep note for the meeting.
• Copy link copies the Groupthink meeting link.
• Mark prepped marks the meeting as prepped. Click it again to undo.
• Reschedule appears on a one-off event you organized whose time has passed. See Move an Event to Another Day.
• Dismiss hides the card from today's brief.
• Discuss with Advisor appears on a block with only you on it. See Talk a block through with the Advisor.
• Open agenda opens the meeting's agenda.

A card you have moved from Groupthink shows Moved 1×, Moved 2× and so on. See How many times a block has moved.

Next to Open agenda, each card has the meeting's notetaker control. See The notetaker on a prep card. Some cards look different:

• A block only you are on, that you made, is a task with a Clear button. See Task blocks.
• An in-person event, or an all-day event, gets fewer controls. See In-person and all-day events.

If you have no calendar connected, this section offers to connect one instead. When your pending list has something in it, that list comes first and the offer shrinks to one line below it, with a Connect a calendar button. The button opens Today > Calendar & booking.

Did this happen?

Once a meeting is over, its card may ask Did this happen? with two buttons:

• I went counts the meeting as contact with the people on it (the card confirms who, for example "Counted as contact with Theo."), and opens a box where you can jot down how it went. This matters most for in-person meetings, which never produce a transcript.
• Didn't happen records that it did not take place, so it does not count as contact.

Click Change to switch your answer, or click the selected answer again to clear it. Groupthink only asks about meetings where the answer is useful: ones that have ended, have a named person on them, are not a recurring internal block, and have nothing recorded yet.

To correct who was there, see Add or remove attendees. Plans you logged ahead of time are asked about separately; see Plans whose day has come.

Your pending list

Below the prep cards is everything waiting on you. Each section only appears when it has something in it.

Section	What is in it
Debriefs needed	Meetings that ended without a debrief from you. Click Debrief now to write one right there, or pick Nothing notable in that box to clear it without writing anything. Open meeting takes you to the full meeting.
How did it go?	In-person events from the last few days that nothing recorded, with people you know on them, asked about the morning after. See After an in-person debrief.
Prep for tomorrow	Tomorrow's meetings, with the important ones marked Important. Click one to open its prep.
What you owe	Things you said you'd do for someone, from your meetings and notes. Only your own commitments are listed, never what someone owes you. Each row says who it is for and when it is due, or how long it has been open. Click Done to mark it done; the row leaves right away. If that fails, the row comes back with We couldn't mark that done. Try again.
Open threads	Topics still open with the people you track, whoever owes the next move. A row can be marked Time-sensitive. Each row has a Draft and a Mark covered button. See Acting on an open thread.
Waiting on you	Texts from people in your contacts that you haven't answered. Each row quotes the line. See Texts that are waiting on you.
Relationship check-ins	People you are overdue with or coming due with, based on the cadence you set. See Staying in Touch for how this list works.
Coming up	Birthdays and anniversaries in the next two weeks, and gift ideas you noted. See Gift ideas in Coming up.
This week added up	A look back at what moved across your relationships over the past week, such as threads covered and touchpoints made.

If nothing is waiting, you see Nothing pending right now. instead.

Under your pending list, Who is this? asks you to name phone numbers you text that are not on any of your contacts. See Who is this?.

Further down

The page also shows Recently met (people you met in the past 7 days; a meeting counts once Groupthink recorded it or you said it happened) and Time to reconnect (relationships that have gone quiet based on your cadence). A few extra cards appear only when they have something to show, such as a look-ahead at later meetings or a weekly summary of what Groupthink captured. An Add contact button sits at the bottom.

A brand-new account

If Groupthink has nothing to work from yet, Today shows a single setup card in place of all of the above. It asks you to connect a calendar, or, if your calendar is already connected, to Add your first contact or Paste your last meeting's notes.

On iPhone: what you'll see

• A greeting and today's date up top.
• A short read on the day when there's something worth surfacing. If it's still being written when you open the tab, you'll see Still writing today's summary… in its place for a few seconds, and the summary appears on its own.
• Your meetings, grouped so the ones with people worth prepping for come first, then the rest of the day. Each shows the title, time, attendees, and location.
• A line naming anyone on today's calendar you have never spoken to, with the time you meet them, unless the short read on the day already names them. See First meetings.
• All-day items like birthdays, out-of-office, and holidays folded into one compact line instead of cluttering your timeline.
• The calendar invite's own text, such as an agenda, under From the invite on a meeting whose invite has any. See Text from the calendar invite.
• A Join button on meetings that have a video link (Zoom, Meet, Teams).
• In person and the place, on an event with no video link that's somewhere you go, such as a concert or a dinner. See In-person events.
• Coming up, under today's meetings: tomorrow's meetings and the next few later in the week, with their times. Tap one to open that day.

Each meeting has Notes & prep and, until it ends, a Notetaker button. No calendar yet? See Connecting a calendar.

The day view: other days

Step to any other day and you see that day's calendar instead of the brief.

• Future days show each meeting with a Start prep or Review prep button once the meeting is within 48 hours.
• Past days show a View recap link for meetings Groupthink captured, or Open agenda for meetings that have an agenda but no recap. Past meetings can also ask Did this happen?, and an event you organized that looks like it never happened can be moved. See Move an Event to Another Day.

Meetings also carry a small status chip when there is something to say:

Chip	Meaning
Prep ready	A future meeting that already has prep.
Happening now	The meeting is in progress.
Needs debrief	The meeting ran but you have not debriefed it yet. Click the chip to write one. Recurring meetings do not get this chip, so a weekly standup does not nag you every week.
Debriefed	You have debriefed this meeting.

A plain scheduled meeting has no chip.

The week view

Weeks run Monday to Sunday.

• A short paragraph at the top sums up the week, with a Based on list showing what it drew from. On a thin week it is marked Not much on the record this week.
• Arcs this week lists everyone you connected with that week, from meetings and anything you logged, ranked by how often. Each row has a strip of seven squares showing which days you were in touch, a count of touches, and a Falling behind or Overdue chip if you are behind on your cadence with them.
• Day by day lists each day's meetings with their times and status chips.

On iPhone: see the week view on iPhone.

The month view

A calendar grid, Monday to Sunday, with today outlined. Each day shows up to three meetings, usually with a chip naming someone on each, and a +N more line when there are more. Click any day to open it in the day view.

On iPhone: see the month view on iPhone.

On iPhone

The Today tab is your day at a glance: the meetings on your calendar, who's in them, and what you know about those people. It's there to answer "who am I about to see, and what should I remember?" before you walk into the next thing. It used to be called Overview.

Jump to a section

On today's Day view, a row of section tabs stays pinned under the date bar: Meetings, Tasks, Projects and Check-ins. Tap one to jump to that part of the page. As you scroll, the tab for the part on screen is lit. The tabs show on today only. See Tasks, Projects and Check-ins.

The buttons at the top of Today

The icons at the top right of Today each open a screen:

• Checklist: Action items.
• Calendar with a clock: Scheduling, your booking links and open times.
• Book: Your weekly, if your account gets it.
• Bar chart: Activity, where your time went.
• Circular arrow: refreshes the day. See Keeping it current.

They work whichever day you're looking at, except refresh, which shows only on the Day view.

Reference

Details for each part of the day view, edge cases, and where the older pages went. Parts headed On iPhone cover the iPhone app; the ones that only the iPhone has come after the FAQ.

The title for the day

Above the paragraph is a one-line title for the day, such as "5 meetings, 2 external · 1 work block · investor prep and hiring". The meeting and work-block counts come from your calendar and show on every plan. The theme at the end comes with the paragraph, so it can arrive a moment later. The title is left out on a day with no meetings and no work blocks.

First meetings

When someone on today's calendar is a person you have never spoken to, a line under the title for the day names them, with their company and the time you meet: "Two people on your calendar today you have never spoken to: Benjamin Johnson (Linq) at 10:00 AM and David Booth (a16z) at 2:30 PM." Their faces in the row below carry a First meeting tag. Someone Groupthink saved as a contact from the calendar invite still counts as a first meeting until you have actually met.

A meeting with someone you have never spoken to shows First meeting next to its title. Hover it to see who. Expanded, that person's part of the card leads with what Groupthink found about them on the web. When it found nothing, it says Nothing on record yet and offers Search LinkedIn and Search the web, which open a search for their name and company in a new tab.

On iPhone: first meetings

A meeting with someone you have never spoken to counts as one worth prepping for, so it sits with the meetings at the top of the day. It shows a First meeting label next to its status, and that person's line says Never spoken to before instead of when you last talked. Someone counts as new when nothing is logged with them yet, even if Groupthink already made them a contact from the calendar invite.

Tap Notes & prep on the meeting to see each new person with Nothing on record yet and two links: Search LinkedIn and Search the web. Each opens Safari on a search for their name and the company in their email address. Groupthink doesn't read anything from those pages.

On People, sorted by Last logged, anyone you are meeting today is at the top of the list.

The notetaker on a prep card

Add Notetaker shows when no notetaker is set for the meeting. When one is set, the card says so with your notetaker's name and the call app, for example Dana Lee's notetaker will join Zoom, and a ⋮ button lets you swap or remove it. The name is your name followed by "'s notetaker", or the Display name you set in Settings, Meetings, Bot identity. A meeting that has ended has no control. See Add it to one meeting and Remove it.

On iPhone: choose the notetaker for a meeting

A meeting that hasn't ended has a Notetaker button next to Notes & prep, and the same button is under the time on its Notes & prep screen. It opens a sheet that names the meeting and says what is set under Now, such as "Sam Lee's notetaker will join Zoom" or "No notetaker on this meeting". Nothing changes until you tap a choice:

• Add (your notetaker) to Zoom (or Google Meet, or Microsoft Teams): the notetaker joins the call and shares notes with everyone. Everyone in the call sees it join.
• Add Invisible Note Taker: Groupthink takes private notes on the desktop app (Windows or macOS), and no notetaker joins the call.
• Remove Groupthink: no notetaker on this meeting. If Groupthink's notetaker was on the event's guest list in Google Calendar, a line says whether it was taken off; only the event's organizer can change who is invited.

Adding the notetaker to a repeating meeting covers the whole series. Switching between the notetaker and private notes asks first, because it changes who can see the notes, and on a repeating meeting you choose Switch For This Event or Switch For All In Series. Remove Groupthink is for this meeting only.

The choices aren't offered while the notetaker is in the call, on a meeting whose notes someone else hosts, or on a meeting whose only link is an old Groupthink video room. Those rooms have been retired, so the notetaker does not join them. Adding the notetaker comes with a subscription: if your trial has ended, the sheet says so instead. These are the same choices as the notetaker menu on a meeting on the web.

While the notetaker is in a meeting you host, the sheet says "The notetaker is in this meeting now" and offers Stop the notetaker. It asks first, because it stops the recording for everyone in the call. The notetaker then leaves, and the transcript so far is kept. The button stays on the meeting card if the meeting runs past its end time.

In-person and all-day events

An event that Groupthink reads as in person, and that has no video link, has nothing to join. Its card shows the place from the calendar event's location, or In person when the event has no location, and does not offer Add Notetaker. If a notetaker is already set for the event, its ⋮ button stays so you can remove it. If the event is a call after all, click It's a call next to the place. The line changes to You marked this as a call. with an Undo link, and Add Notetaker comes back.

An event that reads as in person and does have a video link is asked about instead. The line reads Not a conference call? with a Switch it to an in-person meeting. link. You can ignore it.

An all-day event, like a birthday, a holiday or time out of office, is not a meeting, so it gets one short row instead of a card. The row shows the event's title, the words All day, the calendar it came from, and the faces of anyone else on it. It does not expand, and it has no prep and no quick actions.

On iPhone: in-person events

When an event has no video link and looks like somewhere you go, its card says In person with the place, such as In person · Ball Arena, Denver, Colorado. The place comes from the event's location, or from its title when the location is empty. There's no Join button, because there's nothing to join.

If it's really a call, tap It's a call on that line. The card then says Marked as a call. There's no video link on it. Tap Undo to put it back.

An event that does have a video link is treated as a call. If it looks like somewhere you go (calendars often add a video link by default), the card keeps Join and asks Not a conference call? Tap Switch to in person to take Join off that event, and Undo to bring it back. On a repeating event, such as a weekly class, the switch covers every occurrence in the series, and a notice at the bottom names it, such as All future Pilates events set to in person, with Undo, which puts the whole series back.

While an in-person event is on, its card offers Record. See Recording on iPhone.

Talk a block through with the Advisor

A block on today with only you on it has a Discuss with Advisor button in its row of buttons. It shows on task blocks and on blocks like "Lunch with Sam", before the block starts, while it runs and after it ends. A meeting with other people, an all-day event or a block of six hours or more, a block you dismissed or cleared, and a block on another day don't have one.

Click it and the Advisor panel opens already talking about that block, headed About "Write the investor update". The Advisor speaks first:

• If you've moved the block in Groupthink before, it says so, such as "Write the investor update" has moved once already. Do you still want to do it?
• Otherwise it asks What do you want to do about "Write the investor update"?

It can move the block, take it off Today, or help you find a smaller first step. A move or taking it off Today shows up as a card with Confirm, and nothing changes until you click it. Nobody is emailed, because only you are on the block. Follow-up questions stay about that block. New conversation takes you back to the Advisor for all your relationships.

If the block was deleted from your calendar since Today loaded, the Advisor says so, and you can close the panel.

On iPhone: talk a block through

On iPhone, Discuss with Advisor sits under the block's other buttons. Tap it and the Advisor opens already talking about that block, the same way as on the web; nothing changes until you tap Confirm. If the block was deleted from your calendar since Today loaded, the Advisor says That event isn't on your calendar.

Task blocks: Clear them through the day

A block on your calendar that only you are on, and that you made, is a task, not a meeting. Think "Travel" or "Answer today's re-plan questions", including blocks an assistant adds to your calendar for you. Groupthink shows these with one Clear button instead of the meeting buttons, and a grey line saying why it reads as a task, for example "Only you are on this, and you made it." A video link on the block does not change this. A block whose title names someone, like "Lunch with Sam", stays a meeting.

• Clear marks the block done for today. The card moves into a Cleared row at the bottom of the list, and a line reading Cleared and the block's name, with Undo, shows for a few seconds. Clearing never changes or deletes the event on your calendar.
• Cleared (3) at the bottom of the list opens to show what you cleared, each with Undo.
• Above the cards, a line such as 3 of 5 cleared and a thin bar count only task blocks. When every one is cleared it reads Board clear.
• Overdue shows on a task block that is past its end time and not cleared. Overdue blocks move to the top of the list, with two buttons: Move to later, and Clear. Move to later moves the block in one tap to the next free time of the same length, and changes the event on your calendar. A line under 3 of 5 cleared then says where it went, for example Moved to 3:30 PM, with Undo. If there is no free time left, the Reschedule choices open instead (see Move an Event to Another Day).

If someone else has been added to a block since the page loaded, Clear says "This can't be cleared now. Someone else may be on it. Refresh to see it as it is." On another day, a task block is labelled Task, and one you cleared is labelled Task · Cleared and shown faded.

Clearing is saved to your account, so a block you clear on the web shows as cleared in the desktop app and on iPhone.

Groupthink never starts taking notes on a task block by itself, and a task block does not show as a meeting in progress. You can still open its agenda page and start notes yourself. See Auto-Start Recording.

On iPhone: clear your task blocks

Some blocks on your calendar aren't meetings. "Travel", "Write the investor update", or a block your agent put on your calendar for you: only you are on it, and you made it. On today and on coming days, Groupthink shows these as tasks. Each one says why, such as "Only you are on this, and you made it.", and has one button, Clear, in place of Notes & prep and Mark prepped. A block that names someone, like "Lunch with Sam", stays a meeting. A task block never shows Join, even when your calendar added a video link to it.

• Clear marks the task done for the day. The card moves into a Cleared row at the bottom of your meetings, such as Cleared (2). Tap that row to see what you cleared, and Undo on any of them to put it back. Right after you clear one, a line under the count also offers Undo for a few seconds.
• Under Today's meetings, a line such as 3 of 5 cleared with a small bar counts your task blocks for the day. Meetings with other people aren't counted. When you've cleared them all, it says Board clear.
• A task block that's past its end time and not cleared says Overdue. It moves to the top of the rest of your day and offers Move to later and Clear.
• Move to later moves the block in one tap to your next free time: the same length, inside your working hours, later today if there's room, otherwise the first free time on your next working day. A note at the bottom says where it went, such as Moved Travel to 3:30 PM or Moved Travel to tomorrow 9:00 AM, with Undo to put it back. Nobody is emailed. If there's no free time that long in the next week, the block stays where it is, the card says so, and a Reschedule link under it opens the Reschedule choices so you can pick a time.

Clearing never changes your calendar. The block stays on Google Calendar or Outlook as it was; only Move to later moves it.

Add or remove attendees

A calendar invite is not always a true list of who came. Some people on it stay away, and people who were never invited turn up. Under a meeting's card, Add/remove attendees lets you correct the list. It is there before the meeting, after it, and after you answer I went.

Click it to open a short list of the people who are there, one chip each:

• Click the X on a chip to remove that person. Someone who was on the invite is marked as not there. Someone you added is taken off the list. A person on the invite who is not one of your people has no X.
• Click + Add someone and type a name to add a person who was there. It searches only the people you already have in Groupthink, and it cannot create a new person. When two of your people share a name, each one shows a second line with their email address, or the date you last met if there is no email.
• To undo a removal, open + Add someone. People you removed are offered first, and picking one puts them back on the list.

If a change does not save, a message under the list says so, with a Try again button.

Plans whose day has come

A plan is something you logged with a date that was still ahead, like dinner on the 19th. See Log an Interaction. From the start of the plan's day, a second Did this happen? section appears in your pending list, with one row per plan. Each row shows what the plan was, who it was with, the day, and how you were going to be in touch.

• Happened counts the plan as contact with everyone on it. The row then reads Marked as happened. and opens a box, How did it go?, where you can write a debrief. Click Save debrief to file it as a note on the plan, or Not now to skip it.
• Didn't happen records that it fell through. The row reads Marked as didn't happen. It doesn't count as contact. Click Pick a new date to move the plan to a day ahead, which makes it a plan again.
• Undo takes your answer back and asks the question again.

One click is enough. There is no confirm step, because you can undo it. The one answer you cannot undo is a plan with a debrief written on it. The row then says This plan has a debrief written on it, so it stays marked as happened.

An answered row stays on the page until you reload, so you can still undo it. Groupthink lists up to 10 plans, newest first, and stops asking here once a plan is more than 30 days old. An older plan can still be answered on the person's page. Groupthink never emails, texts or notifies anyone about a plan, including you.

After an in-person debrief

Each row under How did it go? asks a question like How did it go with Lindsay and Pat? and shows the event, the day and the people. Click Debrief now to write how it went right there, or pick Nothing notable in that box to clear it without writing anything. It didn't happen records that it did not take place. After you save a debrief, the row stays to show what it found. Any other answer takes the row off the list.

When you save a debrief under How did it go?, the row shows Reading your note for anything to follow up on… for a few seconds, then what your note mentioned, under To follow up on:

• Something you owe someone, such as "Send Pat the article.", marked Owed, with Pat Kim. Click Confirm to add it to that person's open threads.
• A plan to meet again, such as "Get together again soon", with the day Groupthink suggests and your own words for when, for example Meet again with Lindsay Ortiz, suggested Sun, Oct 25 (you said "soon"). Click Confirm to plan a touchpoint with them on that day.

Dismiss removes one for good. Editing the note never brings it back. Confirming sends nothing to anyone and puts nothing on your calendar. If the note had nothing to follow up on, the row says Nothing to follow up on in that note.

Under that, Texts from after lists the text conversations you've added with any of those people in the 48 hours after the event. Click a name to open that person. If there are none yet, click Add the texts. A paste box opens on the row, set to the people from the event and the day it happened. Under Whose texts are these?, everyone from the event is ticked, so a group thread is filed under each of them. Untick anyone the thread isn't with, or tick Someone else to type a phone number instead. The date under When was this? is the day of the event; change it if the texts came later. Paste the thread and click Capture conversation. The confirmation names everyone it was matched to, and the thread shows under Texts from after. Click Close when you're done.

Click Done to clear the row. Anything you leave unanswered comes back on Today: each time you open it, How did it go? lists a row headed From your debrief for each debrief with a follow-up still waiting, showing the event, the day and the people, with the same Confirm, Dismiss and Add the texts. This row has no Done. It goes once you answer its last follow-up. Up to ten debriefs are listed at a time, newest event first. When the event has a meeting page, the follow-ups are also listed there under Your private notes.

On iPhone: how did it go?

The morning after an in-person event that nothing recorded, such as dinner with people you know, Today asks about it in a How did it go? section. Each row asks a question like How did it go with Lindsay and Pat? and shows the event, when it started and who was there. Tap a name to open that person.

• Debrief now opens a short sheet. Write how it went and tap Save. The note is private to you.
• Nothing notable, in that sheet while the box is empty, clears the event without a note.
• It didn't happen records that the event didn't take place.

Each answer takes the event off the list, on your iPhone and on the web.

After you save

The sheet stays open after Save and shows Reading your note for anything to follow up on… for a few seconds. Then it lists what your note mentioned, under To follow up on, the same two kinds as on the web: something you owe someone, and a plan to meet again. Tap Confirm on one to add it, or Dismiss to remove it for good. If the note had nothing to follow up on, the sheet says Nothing to follow up on in that note.

Under that, Texts from after lists the text conversations you've added with any of those people in the 48 hours after the event.

If you haven't added any yet, the sheet says Texted afterwards? Add the texts and they show here. Tap Add the texts to paste them without leaving Today:

• Whose texts are these? lists the people from the event, with the first one picked. Tap another to file the texts to them instead, or tap Who is this about? to pick someone who wasn't there.
• The date is already set to when the event ended. You can change it.
• Paste the thread and tap File. The sheet closes, Today says who the texts were filed to, and they show under Texts from after.

A text thread is filed to one person, even when it's a group thread.

Tap Done to close the sheet. Anything you leave unanswered stays under How did it go? on Today, headed From your note on and the event's name, until you've answered it, with the same Confirm, Dismiss and Add the texts. It's also listed under Your private notes when you open the event's notes from Today.

Acting on an open thread

You can deal with an open thread without leaving Today. Each row under Open threads has two buttons, and both open right under the row:

• Draft starts writing a message about that thread right away. It's a text if the person has a phone number and you're on a Mac, iPhone, iPad or Android phone, and an email otherwise; the button's icon shows which. To write the other one, click Draft an email instead or Draft a text instead under the draft. Both drafts are kept, so you can switch back without losing your edits. Edit the message, then send it yourself. Groupthink never sends it for you. To try another tone, type it under What you want to say, for Regenerate and click Regenerate. Click Draft again to fold the draft away; it's still there when you reopen it. See Draft a note before you reach out.
• Mark covered closes the thread. You can write what came of it under Outcome (optional), then click Save. The row then leaves Today.

Click the text of a row to open that person's page at their Open threads section.

Texts that are waiting on you

The Waiting on you section only appears if your Mac syncs your Messages conversations to Groupthink. See Import Your Messages History on a Mac.

• How a text gets here. Groupthink checks the other person's messages for a question, an ask ("can you…", "let me know"), or a time ("tomorrow", "at 3"). It uses simple rules, not AI, and only reads the conversations you chose to sync. A text shows up once it has gone about two hours without a reply from you. You see one row per person, with their most recent unanswered line.
• Replying clears it. Answer from any device. The row goes away the next time your Mac syncs your texts.
• Reply in Messages opens the conversation. It only appears on a Mac, iPhone or iPad, where the Messages app exists. On Windows the row still shows, without the button.
• Not needed hides the row right away, along with that person's earlier unanswered lines. If hiding fails, the row comes back with a message saying so.
• A row stays for up to three days. Groupthink never texts or emails you about these.

On iPhone: waiting on you

If your Mac syncs your Messages conversations to Groupthink, Today can show a Waiting on you section, just above Reply owed. It lists people whose text today asked you a question, asked you to do something, or mentioned a time, and hasn't had an answer for about two hours. Groupthink finds these with simple rules, not AI. You see one row per person, up to 10.

Each row shows the person's name, what kind of text it was ("asked you", "asked you to" or "mentioned a time"), how long ago they sent it, and the line itself in quotes. Tap the name to open that person's page.

• Reply in Messages opens your conversation with them in Messages.
• Not needed takes the row off the list right away, on every device. If that doesn't go through, the row comes back with a message saying so.

When you reply, the row goes away the next time your Mac syncs and you pull to refresh. The section only appears on Today, and only when someone is waiting. See also On iPhone: Reply owed.

Gift ideas in Coming up

Under Coming up, if you noted a gift idea for someone with a birthday or anniversary, the date shows three weeks ahead instead, with the idea listed under it (You noted: and where it came up). Click an idea to open the Gifts section of their page, where you mark it given. Holidays appears from late November for anyone you noted a gift idea for, for the holidays or for any occasion.

On iPhone: birthdays and anniversaries

When someone's birthday, or an anniversary you've noted on their page, falls in the next two weeks, Today has a Birthdays and anniversaries section near the bottom, just above This week added up. The soonest is at the top. Each row shows the person's name, a Birthday or Anniversary tag, and when it is: Today, Tomorrow, or In 5 days. Anything 3 days away or sooner is shown in gold. For an anniversary, the row also shows the words you wrote, for example "Married June 2011". Tap a row to open that person's page.

If you noted a gift idea for that person in the Gifts section of their page, the row lists it:

• Each idea you haven't given yet for that occasion, or for any occasion, appears under the row after You noted:, with where it came up on a second line.
• A date with a gift idea shows up to three weeks ahead instead of two, so there is time to order something.
• Tap an idea to open the Gifts section of their page, where you mark it given. Tap the name to open the top of their page. Nothing on Today marks an idea given.
• From late November, a Holidays row with a gift icon counts down to December 25 for anyone you noted an idea for, for the holidays or for any occasion.

These are the same dates the web shows under Coming up on Today. When nothing is coming up, the section doesn't appear. It shows on Today only.

Who is this?

Who is this? lists phone numbers you text that are not on any of your contacts. It sits under your pending list. It only appears if you import conversations from Messages on a Mac, and only when there is a number to name. See Import Your Messages History on a Mac.

• Which numbers show. Numbers from the conversations your Mac syncs that are not filed under anyone, with texts from this month or the two before it. You see up to 10, starting with the ones you text most. Short numbers that are not a person, like the ones a bank texts from, are left out.
• What a row says. The number, then a line like You text this number about 12 times a month · last text Oct 3.
• Who is this? on a row opens a search box. Pick one of your contacts, or type a new name and choose Create new contact: with that name.
• Show recent texts on a row opens your last five texts with that number, oldest first, each with its time, so you can tell who it is before you name it. Yours are on the right. Hide recent texts closes them. If Groupthink has no texts with that number to show, the row says so and suggests syncing Messages from your Mac. A number known only from your Mac's counts has no texts to show: Groupthink has how often you text it, not the texts themselves.
• Not someone I track hides the number. Groupthink does not ask about it again.

When you name a number, Groupthink saves it on that contact and confirms with a line like Saved (415) 555-0123 on Sam Lee. Their texts file to them from now on. Texts your Mac already synced from that number are filed under that person too, which can take a moment. A number can be on only one person. If another contact already has it, the row says so and nothing is saved.

Some rows come with a suggested name, so one click is enough:

• A person you already named. If you filed an older conversation from this number under one of your contacts, the row offers that person back: This number is probably Karlie Shields. Under it the row says why: You filed texts with this number under Karlie Shields on Sep 8. Click It's Karlie Shields to confirm.
• A name from your texts. If the texts themselves say who it is, the row reads This number is probably Sam Lee or This number might be Sam Lee, with the line it came from: From your texts: "hey it's Sam Lee". Only you see that line. Click It's Sam Lee if Sam is already a contact, or Add Sam Lee as a contact if not. This suggestion can show up a little after the list first loads.
• A name from a group text. A number you only text in a group you picked can get a suggestion too. The row says who used the name and when: In your group text on Oct 3, this number wrote: "hey all, it's Sam", or Afshin Sarvestani called them Sam in your group text on Oct 3: "thanks Sam!". Only a number that named itself reads as probably. A name someone else in the group used reads as might be, because they could have meant someone else.
• One of several people. When the name is a first name more than one of your contacts has, Groupthink does not pick for you. The row reads This number might be one of your contacts named Sam. Who is it?, with a button for each, like It's Sam Lee and It's Sam Park. Click the right one, or Someone else to search.
• Not Sam turns the suggestion down for good. The row stays, so you can still name the number yourself. Someone else opens the search box.
• On the desktop app for Mac, a name from Contacts on that Mac comes first: Contacts on this Mac says this is Maya Okonjo. The button next to it reads It's Maya Okonjo when one of your contacts has that name, Add Maya Okonjo as a contact when none does, and Pick which Maya Okonjo when more than one does. The name is read on your Mac and is sent to Groupthink only if you click the button.

On the desktop app for Mac, a link under the list reads Add phone numbers from your Mac's Contacts. It opens the review that adds many numbers at once. See Import Your Messages History on a Mac.

The same question is asked in Conversations, on the row of each text conversation that has no name.

Nothing is saved until you click. A row marked Apple ID is an email address instead of a phone number. Naming it adds the address to the contact as an email, and their texts file to them after your Mac's next sync.

On iPhone: who is this?

If you sync Messages from a Mac, Today can show a Who is this? section: the numbers you text most that don't match any of your contacts, busiest first. Each row shows the number, how often you text it (for example, "You text this number about 40 times a month · last text Sep 27"), and a Reply owed tag when their last text to you is still waiting on an answer.

Up to three numbers show at a time. A line under the heading says how many are waiting, such as "8 numbers you text aren't matched to anyone." It counts up to ten, then says "10 or more". When there are more than the card shows, the line adds "More come up as you answer these."

Under the rows, Add phone numbers from Contacts opens one review screen where you can answer many numbers at once. See Adding phone numbers from your Contacts.

For each number you can:

• Tap Who is this? to open your people list. Pick a contact, or type a name to create a new one. The number is saved on that contact and the earlier texts from it are filed under them, so you'll see "Saved to Sam Lee. Texts from this number now file under them." Tap that line to open the person.

  Naming a number also asks your Mac to sync that whole conversation, even if you never picked it in the Mac's Messages import. Under the saved line you'll see Syncing from your Mac. Your Mac does it on its next Messages check (every 15 minutes while the desktop app is running). The person's page then lists the number in its Texts section as Synced, or says Your Mac found no conversation with this number. if your Mac's Messages has no conversation with it.

• Tap Not someone I track to hide the number for good.

Some rows are an Apple ID (an email address) instead of a phone number. For those the button says Add as email…, and the address goes on the contact you pick as an email address.

Suggested names

Sometimes your own texts say who a number is, like "hey it's Sam from Acme". When they do, the row suggests a name: "This number is probably Sam Lee." (or "might be" when it's less sure), with the line it came from under it, such as From your texts: "hey it's Sam from Acme".

• Tap It's Sam Lee to save the number to that contact. If Sam isn't a contact yet, the button says Add Sam Lee as a contact and creates one.
• Tap Not Sam if the guess is wrong. The row stays, and Groupthink won't suggest that name for that number again.
• Tap Someone else to pick the right person yourself. If the guess was a new name, the search starts with it typed in, so you can fix a near miss.

A suggestion can also come from a conversation you filed earlier. Then the row reads "You filed texts with this number under Karlie Shields on Sep 8." with the same It's Karlie Shields button.

Nothing is saved until you tap. The suggestion comes from your own texts, and only you see it. A suggestion can show up a refresh or two after the number first appears.

Numbers from a group text

A number you only know from a group text you picked on your Mac can get a suggested name too. The row says who wrote the line the name came from, and when:

• When the number named itself, the row reads "This number is probably Sam Lee." with In your group text on Oct 3, this number wrote: "hey all, it's Sam Lee".
• When someone else in the group used the name, the row only says "might be", because in a group the name could have been meant for someone else. The line under it names who wrote it, such as In your group text on Oct 3, Afshin Sarvestani wrote: "no worries Sam, see you there". If nobody in Groupthink has that person's number, it says "someone else in the group wrote".
• When several of your contacts share the name, the row reads "This number might be one of your contacts named Sam. Pick one of these, or none." with a button for each of them, such as It's Sam Lee and It's Sam Park. Groupthink doesn't pick one for you. Tap the right person, tap Not Sam if it's none of them, or tap Someone else to pick from all your contacts.

As with every suggestion, nothing is saved until you tap.

See the recent texts

Each number has a Show recent texts button. Tap it to see your last five texts with that number, oldest first, each marked You or Them with the time it was sent. Tap Hide recent texts to close them. The texts come from the ones your Mac synced to Groupthink, and only you can see them.

If Groupthink only knows how often you text a number, not the texts themselves, the card says so. Turning on Messages sync in the Mac app fixes that for the days it syncs.

Names from your iPhone's Contacts

When a number is saved in your iPhone's Contacts, its row says "Your iPhone's Contacts says this number is Karlie Shields." Groupthink compares that name with your people on the phone and sends nothing until you tap. The button depends on how many of your people have that exact name (capital letters, accents and spacing don't count):

• It's Karlie Shields when one person does.
• Add Karlie Shields as a contact when nobody does.
• Choose which Karlie Shields when several do. It opens your people list with the name already typed in, so you can pick the right one.

Tap Someone else to pick a different person yourself.

If Groupthink can't read your Contacts, a line under the Who is this? heading says so, with one button:

• Allow access to Contacts if you haven't been asked yet.
• Open Settings if Contacts access is off. Turn it on, come back to Groupthink, and the names appear.
• Choose more contacts if you gave Groupthink only some of your contacts. Pick the ones you want it to see, and their numbers are named right away.

The section only appears on Today. It doesn't show when you've never synced Messages from a Mac, when there are no numbers to ask about, or when it can't load.

Printing Today

Open Today in your web browser and press ⌘P (Mac) or Ctrl+P (Windows), or use your browser's Print command. The printout is laid out for paper rather than copied from the screen:

• The sidebar, buttons, date controls and extra cards are left off.
• Colors and shaded boxes become plain black on white.
• Items in What you owe and Open threads get a checkbox you can tick with a pen.
• A blank margin runs down the right side for handwritten notes.
• The top of the page shows today's date and the time you printed it.

The printed heading always shows today's date, so printing works best from the today view.

Where the Upcoming Page Went

Today replaced three older pages. The Daily Overview, Upcoming, and calendar pages are no longer in the sidebar, and their old addresses (/intelligence, /dashboard and /calendar) now send you to Today. Past meetings moved to Recaps in the sidebar.

The Upcoming page, with the Prepare Agendas header, is no longer in Groupthink. Your upcoming meetings are on Today. Click Today in the sidebar.

Finding your upcoming meetings

• Today opens on today's meetings. Use the › arrow to step forward a day at a time.
• Switch to Week or Month to see further ahead.
• On today's list, click a meeting to show its prep. To open its agenda, click Open agenda on the meeting's card. On another day, click a meeting to open its agenda.

The meeting filter (All Meetings, Meetings with Others, Groupthink Attending) is gone. To check which meetings Groupthink will join, see your attendance setting in Today > Calendar & booking, or add Groupthink to a specific meeting.

Calendar sync

Groupthink syncs your calendar in the background. There is no manual Re-sync button on Today. One exception: if Google Calendar or Outlook stops listing your calendar, a Sync now button shows next to the status. The sync status in Today's header shows how current your calendar is:

Status	Meaning
Not Synced Yet	The calendar is connected but has never synced
Syncing...	A sync is in progress
Last Synced [timestamp]	The time of the last successful sync (hover for details)

Hover the status to see which calendar is syncing and a Change calendar settings link. To pull in new events right away, use Sync Now in the Calendars section of Calendar & booking. See Connect your calendar.

Past meetings

Recaps, transcripts and notes from meetings that already happened are under Recaps in the sidebar. The page it opens is titled Past Interactions. For everything you owe across those meetings, open Action Items. See Action Items.

Frequently Asked Questions

Where did Daily Overview, Upcoming, and the calendar go?

They are all part of Today now. Your day's brief is the today view, your upcoming meetings are a click of › away, and the calendar is the Week and Month views. Old bookmarks still work and land on Today. See Where the Upcoming Page Went.

Is this the same as the Daily Brief email?

No. Today shows a shorter version of the prep in the email: the quick tip, recent details, and open threads for the people in each meeting. The fuller prep is on the meeting's agenda page. The Daily Brief is an evening email about tomorrow's meetings and today's recaps. Today is the live version in the app, and it also covers debriefs, open threads, and check-ins, which the email does not. If you want Today itself in your inbox, turn on the Daily Page email, which sends this page each morning at a time you pick. See The Daily Page Email.

Why is my Relationship check-ins list empty?

It only includes people who have a cadence set. See Staying in Touch to set one.

Why does my brief say it could not load?

Click Try again. If one part of the page is unavailable, the rest still loads.

On iPhone: Live, Saved, Rebuilt and Ahead days

The tag under the date says what kind of day it is:

• Live: today.
• Saved: a past day you opened. You see the copy of Today that Groupthink saved that day, with Saved on the day under the date.
• Rebuilt: a past day you didn't open. Groupthink builds it from your calendar when you look, and the line under the date says "Nothing was saved for this day, so this was built just now from your calendar."
• Ahead: a day still to come, with The day ahead under the date. It shows that day's meetings and the prep for the people in them.

On Rebuilt and Ahead days, Talking points, the overdue reminder (Reach out today or Also overdue) and Recently met are hidden, because they describe today rather than that day.

On iPhone: the week view

Tap Week to see Monday through Sunday at once:

• A summary of the week sits at the top: a short paragraph about who you saw and what moved, the same one the web shows. Under it, Based on lists what it was written from. If there wasn't much on the record that week, it says Not much on the record this week. The summary is written for you each time, so it can appear a moment after the rest of the week. If it doesn't load, tap Try again.
• People this week lists everyone you were in touch with that week, through meetings or anything you logged, with the people you saw most often first. Each person has a row of seven small squares, one per day. A filled square is a day you were in touch, and today's square is outlined. If someone is behind the rhythm you set for them, you'll see Falling behind or Overdue next to their name. Tap a person to open their page.
• Day by day shows each day of the week with the people you saw that day and the meetings on your calendar. Tap Open day to see that day in the Day view.
• Meetings show where they stand: Prep ready (a prep brief is waiting), Happening now, Needs debrief (you were in a recorded meeting and haven't added anything since), or Debriefed. Meetings with nothing to say have no label, and a recurring meeting never asks for a debrief. On the Day view, a meeting card shows Happening now while it's on.

Use ◀ and ▶ to move a week at a time. You can go about five weeks back and thirteen weeks ahead. The label says This week, Last week, Next week, or the week's dates. To get back to the current week, tap the label. Pull down to refresh the week.

On iPhone: the month view

Tap Month to see the month as a calendar, Monday to Sunday. The days just before and after the month are shown faded. Today has a colored ring.

Each day shows how many meetings it has (for example 3 mtgs) and the first name of someone you were in touch with that day, with +2 if there were more. All-day events such as out-of-office blocks aren't counted. Tap a day to open it in the Day view.

Under the calendar, People this month lists everyone you were in touch with that month, most often first, with how many times and on how many days. Tap a person to open their page.

Use ◀ and ▶ to move a month at a time, one month back and three months ahead. Tap the label to come back to this month.

On iPhone: keeping it current

If your schedule changed and you want the latest, pull down to refresh, or tap the refresh button at the top once the day has loaded. Both work on Today, on days ahead, and on past days marked Rebuilt. A past day marked Saved is the overview as it was that day, so it doesn't refresh.

If a pull to refresh doesn't come through, the day you were reading stays on screen and a line under the date says so, for example "Couldn't refresh at 9:42 AM. What's on screen is the last copy that loaded." Tap Try again to pull again, or ✕ to close the line. If it fails again, the line says "Still couldn't refresh". If your sign-in expired, the line shows Sign in again instead, and signing back in reloads the day.

If Today opened on the copy saved earlier and the live update couldn't come through, a line under the date says so, for example "Showing this morning's copy of Today, saved at 7:02 AM. Pull to refresh." Offline, it asks you to pull once you're connected. If your sign-in expired, it says so and shows a Sign in again button.

On iPhone: while it loads

Groupthink builds Today fresh each time, so it can take a few seconds. You'll see a short line about what it's doing, such as "Reading your day…".

If the first try doesn't come through, the app tries again on its own, up to five more times. While it does, you'll see Taking longer than usual - still trying. You don't need to do anything.

On iPhone: if Today doesn't load

When Today can't load, the app shows a screen that says what went wrong and a Try again button. Try again is the only button on these screens. If the app already retried on its own, the message also says how many times it tried.

• You're offline: "Connect to the internet and try again." Your phone has no connection the app can use. Turn on Wi-Fi or cellular data, then tap Try again.
• Couldn't reach Groupthink: "The request didn't get through. Check your connection and try again." The connection dropped or couldn't reach us. Check your connection, then tap Try again.
• Groupthink took too long: "The request timed out before Today was ready. Try again in a moment." Wait a moment, then tap Try again.
• Groupthink couldn't build Today: "The server didn't finish building Today." Your connection is fine; the problem is on our side and usually clears on its own. Wait a moment, then tap Try again.
• Groupthink returned an error: "Groupthink turned this request down, so trying again unchanged won't help." If it keeps happening, email support@groupthink.com.
• Something unexpected came back: this version of the app didn't understand what it received. Tap Try again, and update the app if it keeps happening.

One screen is different. If your sign-in expired, you'll see Sign in again with a Sign in button instead of Try again. Tap it and sign in the way you did before.

On iPhone: connecting a calendar

If you haven't connected a calendar yet, a day with no meetings shows a card titled Connect a calendar to prep every meeting before you walk in, with Connect Google Calendar and Connect Outlook Calendar buttons. They run the same sign-in as Settings > Calendars, and once the calendar is connected the day reloads.

Choosing calendars: When you're signed in, you pick which of your connected calendars feed Today in Settings > Calendars. To bring in another Google or Outlook account, tap Connect another Google account or Connect another Outlook account there. See Settings on iPhone.

Just connected a calendar? On a day with no meetings, Today says Importing your history and counts your past meetings as they come in, then tells you how far back it went. If the import failed or stopped early, the card has a Try again button. Today's meetings appear once the calendar has synced; pull down to refresh. If you connected from the card on Today and there's no import to show, the card says Calendar connected until then. See Your past meetings.

On iPhone: Tasks

Under today's meetings, Tasks lists the action items that are yours to do today.

• Tasks that are overdue or due today come first, the oldest due date at the top. Then come the commitments you owe someone.
• A grey line under each task says when it's due and who it's for, for example Overdue · You owe Sam.
• Up to five tasks show. When there are more, tap 2 more › under them. All (8) › next to the heading opens Action items with everything on it, and 1 suggestion to review › opens it too when suggestions are waiting.
• Suggestions, things someone owes you, and tasks that belong to someone else aren't listed here. They're on Action items.
• With nothing due, the section says Nothing due today.

Tap Clear on a task when it's done. It works like clearing a task block: the row slides out, and a line under the Tasks heading says Cleared with the task's name, an Undo button and ✕. The line goes away after 8 seconds. With VoiceOver on, it stays until you close it. Clear does the same as marking the item done on Action items. See Marking things done.

If the tasks can't load, the section says "Couldn't load your tasks. Pull down to try again."

On iPhone: notes and prep for a meeting

Each meeting has a Notes & prep button. It opens that meeting with Your private notes at the top. For a meeting that hasn't started yet, the keyboard is already up, so you can jot what you want to cover. Notes save on their own ("Saved" shows under the box) and are the same notes you see on the meeting's page on the web and in the desktop app. Only you can see them.

If you change the same notes on the web while the phone also has changes that haven't saved yet, the phone doesn't save over the web's words. A box under your notes reads This note changed on another device and shows the other version. Choose Keep both to save the other version, then a blank line, then what you typed on the phone. Choose Keep this iPhone's to save the phone's text in place of the other version, or Use the other version to put the other version in the box and drop the phone's changes. If you leave the meeting or the app before choosing, both are kept.

Below your notes, Where things stand gives a short read on each person you know in the meeting, written ahead of time so it's there the moment you open it: a sentence or two on where things are with them, what you owe them and what they owe you (anything late is marked Overdue), and a Next move for this meeting. It shows when it was written. Reads are written for meetings in the next two days with people in your Groupthink, so a meeting further out, or a person with nothing to go on yet, has none.

Below that, Meeting prep sums up what Groupthink knows in one line, such as "Last met 2 weeks ago · 2 open threads: Pricing proposal · 1 suggestion". Tap it to see the prep for each person; tap again to fold it away. A meeting with no prep shows who's in it instead.

On iPhone: text from the calendar invite

When a meeting's calendar invite has text in it, such as an agenda, a pre-read, or steps the organizer typed, the meeting shows it under From the invite. On Today it's on the meeting's card, under the time and above the prep for each person. On Notes & prep it's below your notes, above Where things stand.

This works for any meeting whose invite has text, including one with only you on it, such as a focus block with a checklist.

• Long text shows four lines. Tap Show more to read the rest and Show less to fold it again.
• Line breaks are kept, so numbered steps stay readable.
• Web addresses in the text are tappable.
• The text is plain: bold, colors, and other formatting from the invite aren't shown.
• The joining details that Google Meet, Microsoft Teams, or Zoom add to an invite are left out, as on the web.

A meeting whose invite has no text has no From the invite section and looks as it did before. The same text on the web is described in Text From the Calendar Invite.

On iPhone: mark a meeting prepped, or take it off your day

On today and on coming days, a meeting that hasn't ended has two more buttons:

• Mark prepped turns green and crosses out the meeting's title, so you can see what's still left to get ready for. Tap it again to undo.
• Dismiss takes the meeting off the day, for a meeting you don't need to prep, like a recurring hold. To get it back, tap Show 1 dismissed under your meetings, then Undo on the meeting.

Once a meeting has ended, these buttons go away. A meeting you marked prepped keeps Prepped for the rest of the day, so you can undo a mistaken mark, but it no longer offers Dismiss.

Both are the same as Prepped and Dismiss on the web's Today page, so a meeting you mark on one shows the same way on the other after a refresh. Past days don't show these buttons.

On iPhone: move a meeting to another day

When a meeting you organized has ended and you haven't tapped I went on it, its card has a Reschedule button. It shows on Today and on earlier days. A meeting someone else organized doesn't have one.

Tap Reschedule and pick where the meeting goes. Each choice shows the time it works out to, such as Tomorrow · Fri 9:00 AM.

• Tomorrow: the next day.
• This weekend: the coming Saturday. On a Saturday, it's the Saturday after.
• Next week: the coming Monday. On a Monday, it's the Monday after.
• Pick a time…: opens a calendar set to tomorrow at the meeting's own time. Choose a day and time, then tap Move. A time that has already gone by can't be picked, and the sheet says "Pick a time that hasn't happened yet."

When two choices land on the same day, such as Tomorrow and This weekend on a Friday, only the first is listed. Every choice keeps the meeting's time of day and its length.

A meeting with only you on it moves as soon as you tap. A meeting with guests asks first, with a title such as Move to Fri, Sep 25 at 9:00 AM? and the buttons Move and notify and Move without notifying, or Move alone when that calendar has no quiet option. The confirm names who will be emailed about the new time. On Google you can move without notifying guests; Outlook always emails them. Move an Event to Another Day explains how guests hear about a move.

Once the move goes through, the meeting leaves the day and a bar at the bottom of the screen says where it went, for example "Moved Client kickoff to Fri, Sep 25 at 9:00 AM", with an Undo button. The bar goes away after about eight seconds. With VoiceOver on, it stays until you close it with ✕, move another meeting, or leave the screen. Undo isn't offered for a meeting you moved off an earlier day, because the calendar won't take a move back to a past day.

If a move doesn't go through, the card says why in red, such as "Only the organizer can move this event."

On iPhone: when an event's title names someone who isn't invited

Some time with people never gets an invite: you block "Hang out with Tyler and Kat" on your own calendar and add no guests. Groupthink reads the title, and the meeting asks about each person it names: Is this with Tyler?, with Yes and No. The same question is at the top of Notes & prep for that meeting.

• Yes links Tyler to the event. The question is replaced by With Tyler Reed, which opens his page, and the event counts as time with him: it shows as his last or next meeting.
• If the name isn't someone in your people yet, the question says so ("Kat isn't in your people yet. Yes adds them."). Yes adds them as a contact and links them.
• No removes the question. Groupthink won't ask about that name on that event again, here or on the web.
• Someone you have muted is never asked about. See What Muting Does.
• On an event that repeats, like "Pilates w/ Shari" every Tuesday, one answer covers the weeks after it too. Yes links Shari to every later Tuesday that hasn't happened yet, and No stops the question on them. Weeks that already happened stay as they were.

When your answer covers later weeks, a line on the meeting says so: "Linked to Shari every time this event repeats from now on." after Yes, or "Won't ask about Shari on this repeating event again." after No. It stays for about eight seconds and has an Undo button. Undo takes the answer back on this week and the later ones, and the question comes back. After the line is gone there is no Undo on iPhone, so use it while it is showing. An event that doesn't repeat shows no line.

Linking is a note in your own record. It doesn't add the person as a guest on the calendar event, doesn't send them anything, and doesn't add a notetaker.

An event can be linked to one person for now. If a title names two people and you have already linked one, the other's question says what Yes will do: "This event is linked to Tyler Reed. Yes switches it to Kat."

If a tap doesn't go through, the question stays where it is with a line under it saying why, such as "You're offline. Connect to the internet and try again." Past days marked Saved show who an event is linked to but don't ask. The same suggestion on the web is described in Personal Events Without Invites.

On iPhone: who each person is to you

Under a person's name in a meeting's prep, small chips say who they are to you: one chip for each role they hold today. Ines Vargas, a client who is also a friend, shows Client · at Northwind and then Friend. The main role comes first and is the filled chip; the others are outlined. The words after the dot are the "where" you gave the role.

This is separate from the line next to their name, which is their own job title and company.

A role that has ended, or hasn't started yet, isn't shown. Someone with no role has no chips. The same chips appear when you open Notes & prep. On a past day saved before this was added, you'll see the main role alone.

To add, end or change a role, open the person's page and tap Edit in the Roles section. See People and Roles.

On iPhone: debriefs needed

When a meeting you attended ends and nothing was captured from it, Today asks how it went. It shows a Debriefs needed section below your meetings, with one row per meeting: the title, when it ended (for example "ended 2 hours ago"), a short line on why it's there, and a Debrief now button. The section only appears on Today, and only when there's a meeting to debrief.

Tap Debrief now to open a short sheet for that meeting.

• How'd it go? Write a few words: what happened, how they seemed, what you took away. Then tap Save. The note is private to you, and saving clears the meeting from the list. If you already wrote a note on that meeting, it opens with that note so you can add to it.
• What the bot heard. When the sheet has a note-taker's summary of the meeting to show, it shows that first and asks you to Add what the bot couldn't hear: impressions, private context, the thing nobody said out loud.
• Nothing notable. If there's nothing worth writing down, tap Nothing notable to clear the meeting from your debrief list everywhere you use Groupthink. The button shows only while the box is empty, so it can never throw away something you typed.

Once you start typing, swiping the sheet down won't close it by accident; tap Cancel to leave. If a save doesn't go through, your words stay in the box with a line saying what happened, so you can try again.

On iPhone: Reply owed

If the Groupthink Mac app sends your Messages statistics, Today has a Reply owed section. It lists people whose last text to you has gone unanswered for between 3 and 30 days, with the person who has waited longest at the top. Each row shows their name and how long ago they texted, for example "Texted you 9 days ago". Tap a row to open that person's page.

When nobody is waiting, the section says "You're caught up. No one's waiting on a text from you." After you reply in Messages, the person drops off the list the next time your Mac syncs and you pull to refresh.

Groupthink reads only counts and dates from Messages, never what the texts say. Without the Mac app, the section doesn't appear. It shows on Today only.

On iPhone: suggestions on Today

Further down Today, Groupthink shows a few suggestions when it has any. Each one only shows when there's something in it, and only on today.

• People you might want to add: people who keep turning up in your meetings but aren't in your contacts. Each says why they came up, such as "Attended a recent meeting with you". For someone who was only an optional guest on an invite, it names that meeting and its date, such as "Optional on Partnership sync, Jun 17". For someone who was only talked about, it says what was said about them. Tap Add contact to add them, then Open their page to see their page. Tap Not now and they won't be suggested again. Nobody is added unless you tap.
• Suggested projects: groups of people who keep meeting together, with how many meetings and contacts are in each. Tap the name to rename it, then Yes, track as a project. Groupthink then asks what the project is for: type it and tap Confirm purpose, or tap Skip for now. Tap ✕ if it isn't a project. A project you create shows up in Projects on today's page and on the web. On today's page, Suggested projects sit under Projects.
• What Groupthink captured this week: how many things Groupthink learned about your people over the last seven days, and who they were about. Tap a name to open that person. Tap ✕ to hide the card until next Monday.

These are the same suggestions as on the web's Today page. What you do with one on the iPhone shows on the web too, and the other way around.

On iPhone: Projects

Your projects are on today's page, under Tasks. Tap Projects in the row of section tabs at the top to jump there. Each project shows its name, its type (Work, Personal, Family or Plan), what it's for, and how many meetings are in it. A purpose Groupthink drafted and you haven't confirmed says "(AI-suggested)" after it.

Up to five projects show. Tap All by the heading, or more under the list, to see every active project. You can also open the list from the People tab: tap the folder button next to Goals.

Tap a project to open it. Its page shows:

• Summary: a short summary of what's been filed to the project. A new project with nothing in it yet says so.

• Tasks: the project's task list. Subtasks sit indented under the task they belong to. Under each task, "Who does it" says who is doing it: you, someone you know, Groupthink, or one of your agents. Tap the circle to mark a task done, and tap it again to open it back up.

  Tap Who does it to change it:

  • Me: you do it.
  • Someone else…: pick a person from your contacts. The task then shows their name. Groupthink doesn't send them anything.
  • Hand to ChatGPT, Hand to Claude or Hand to Dots: the task shows "Waiting on ChatGPT" (or Claude, or Dots), and a note under it says what happens next. For ChatGPT, Open ChatGPT opens it with the task filled in. Copy the task copies it to paste anywhere. When the agent is connected to Groupthink, it reports back on the task when it's done, and what it sent back shows under the task. You can only hand off a task that isn't done yet.

• People: everyone on the project. Someone who is only there because they came up in something filed to it says "From filed content". Someone Claude or another connected agent added says "Added by Claude" (or "Added by an agent" when the agent gave no name). Tap a person to open their page.

• Meetings: the meetings in the project, newest first.

• Notes: the notes filed to the project, newest first, the same ones as on the project's page on the web. Each shows its title, the start of its text, how it happened (a call, in person, a text, or just a note) and its date. Tap a note about someone to open that person's page, where the note is in their history. Tap a note with nobody on it to read all of it. Load more at the bottom brings older notes. To file a note to a project, pick the project on the note's Project row when you capture it.

To make a project, open the list and tap +. Give it a name and pick a type (Work to start with), then tap Create. Its page opens, and it shows on the web too. Accepting a suggested project on today's page also makes one.

To rename a project, open its page, tap ••• and pick Rename. The same menu has:

• Type: switch between Work, Personal and Family. A plan stays a plan.
• Edit purpose: change what the project is for. If Groupthink drafted the purpose, saving it, changed or not, makes it yours and the "(AI-suggested)" goes away.
• Archive: for a project that's done. Everything filed in it stays, and it leaves your projects list and today's page. On an archived project the menu says Restore instead.
• Delete…: asks first, naming the project, and says "It will be removed from your projects. To keep what you filed in it, archive it instead." Tap Yes, delete to delete it, or Cancel to keep it. If the project still has notes or other things filed in it, the app says so at the top of its page instead, and points you to Archive in the ••• menu when the project isn't archived yet.

To see archived projects, open the projects list, tap ••• at the top and pick Archived projects. Swipe left on one and tap Restore to put it back on your list.

To add a task, open the project and tap Add a task at the bottom of Tasks. To add a subtask, swipe left on a task (or press and hold it) and pick Add subtask. Tap a task to change its wording, or to move it under another task with Sits under. Pick Top of the list to move it back out. Tasks you add on your iPhone show on the project's page on the web too.

To put a meeting in a project, open the meeting's recap and tap + Add to project under its title. Pick a project, or type a new name and tap Create new project to make one and add the meeting to it. The projects a meeting is in show as chips under its title. Tap a chip to open the project, or pick Remove from this meeting to take the meeting out. Only you see your projects; other people in the meeting don't.

On iPhone: Check-ins

Under Projects, Relationship check-ins lists the people you are behind with, against the cadence you set for each of them. It is the same list as the Relationship check-ins section on Today on the web. Tap Check-ins in the row of section tabs to jump there.

• The people you are furthest behind with come first. Each row shows the person's name, a grey line saying why they're listed (for example "monthly cadence, 45 days since contact"), and Overdue or Coming due. When you have said when you last really caught up with them, the row also says that; when you haven't, it may show Groupthink's guess, starting "our guess". See Say when you last really caught up.
• Tap a person to open their page, where you can log a call or text or change their cadence. Once you do, they leave the list when you go back.
• Up to five people show. Tap All by the heading, or more under the list, to see everyone on the Who's drifting screen.

Only people with a cadence set appear here. When nobody is due, the section says one of two things:

• No cadences set yet: "Set a check-in cadence on the people who matter and this list will tell you who's slipping, before you lose touch", with a Set your first cadence button that opens People. Open a person there to set their cadence.
• Cadences set, nobody due: "Nobody's drifting, everyone is within the cadence you set. Nice."

See Staying in touch for how cadences work.

On iPhone: action items

Tap the checklist icon at the top of Today, or All › in the Tasks section, to open Action items: the things people promised in your conversations, gathered from every meeting. It works whichever day you're looking at.

• Items marked Suggested sounded like commitments but weren't said outright. Tap Accept to keep one as an action item, or Dismiss to remove it for good. You can also swipe right to accept or swipe left to dismiss.
• Your confirmed action items are listed below the suggestions, with a due date when there is one.
• Each item says where it came from, with the date. An item from a meeting names the meeting; tap it to open the recap. An item from a note you captured names the note, or reads From a capture when the note has no title.
• If an item has no owner, tap Assign and pick Me, or the person it's linked to when they use Groupthink.
• Projects and people an item is linked to show as chips under it. Tap a project chip and pick Open project to see the project, or tap a person chip and pick Open their page. Remove from this task takes a chip off.
• To link an item to another project or person, tap + Project or + Person, search, and pick one. Items you've marked done or dropped show their chips but can't be changed until you reopen them.

Filtering and grouping

Three buttons under the title change what the list shows, like the filters on the web's Action items page:

• Open, Done or Dropped. Done and Dropped list what you finished or dropped. Tap Reopen on one, or swipe right, to put it back on your open list.
• Any time, Overdue, Due this week or Due this month. Overdue means due before today.
• By due date, Project or Person. By due date sorts items under Overdue, Today, This week, Later and No due date. Project and Person sort by name. An item linked to two projects shows under both. The app remembers which one you picked.

Who owes whom

When Groupthink knows which way a commitment points, the row says so: You owe Sam or Sam owes you. When it doesn't know, it doesn't guess. The row says With Sam if a person is linked, and nothing otherwise.

If Groupthink got it backwards, tap You owe Sam or Sam owes you and pick I owe them, They owe me, or Not a commitment. The change is saved to your account, so the web shows it too. Not a commitment turns the row into a plain task.

Moving an item, or handing it to ChatGPT

Tap Move to on an item to route it: Watch to keep an eye on it, Private to keep it to yourself, or Drop if it isn't worth tracking. The item stays on your list with the new label, and the web shows the same route. Clear takes the route off. GitHub and Linear routes are only on the web for now.

At the bottom of the same menu, under Hand to your assistant, tap ChatGPT to have ChatGPT help with the task. It opens ChatGPT with a message built from the item: its text, plus the person, the project, the meeting it came from and the due date when the item has them. The message asks ChatGPT to check your calendar and email and to draft something for you to review, not to send anything. That text goes to ChatGPT, which is a service outside Groupthink, and only when you tap. The action item itself doesn't change, so you can still route it or mark it done. If you have the ChatGPT app, your iPhone may open it instead of Safari.

Marking things done

Tap the circle next to an item, or swipe right on it, to mark it done. A Marked done bar with Undo shows at the bottom of the screen for a few seconds in case you tapped the wrong one.

Done, not told yet

Finishing something you owe a person is half the job. They also need to know it's done. So when you mark done a commitment you owe someone, it moves to Done, not told yet at the bottom of the list instead of disappearing. Once you've let them know, tap Told them (or swipe right) and it's closed out, with an Undo in case you tapped too soon.

Everything else, like things owed to you or plain tasks, is finished in one tap. Commitments you marked done on the web show up in Done, not told yet too.

On a meeting's recap

Open a meeting from the Interactions tab and its Action items show who owes whom the same way, and you can correct it there too. A commitment you owe that's already done has a Told them button. Once you've told them, the row says when, for example Told Sam 2 days ago. Tap that to Mark as not told if you tapped too soon.

When there's nothing to show, you'll see Nothing we were confident about, or All caught up if you just cleared the list yourself. See Action Items for how action items work.

A brand-new account sees one of two other screens instead:

• Connect a calendar to start collecting what you promised, when no calendar is connected. Tap Connect Google Calendar or Connect Outlook Calendar to connect one right there.
• Your commitments will collect here, when a calendar is connected but nothing is on record yet. Tap Paste your last meeting's notes to open a new note on the Interactions tab and paste in the notes from a recent meeting.

On iPhone: your weekly

If your account gets the relational weekly, a book icon at the top of Today opens Your weekly: each week's short read on who you stayed close to and who went quiet. The same weekly arrives by email on Mondays, and on an iPhone with Groupthink installed, tapping "read it there" in that email opens the week in the app. If the icon isn't there, your account doesn't get weeklies yet.

On iPhone: activity

Tap the bar chart icon at the top of Today to open Activity: how your working time split across your goals and projects.

• Pick Today or Past 7 days at the top.
• The first card shows the total time tracked, with a bar and a line such as 62% matched to goals and projects · 1h 10m unlabeled.
• Goals and Projects list each one with its time. A grey line under each says what matched the time, and how much: Your label, Calendar or Matched text.
• Unlabeled is time that didn't confidently match a goal or project. Groupthink leaves it there rather than guessing. Each piece shows the app it was in and how long.

You can't label time on the iPhone yet. Label it on the web. Pull down, or tap the refresh button, to reload. When there's nothing for the time you picked, the screen says No activity in this window.

On iPhone: scheduling

Tap the calendar-with-a-clock icon at the top of Today to open Scheduling. The same screen is in the Settings tab under Scheduling, as Booking links and open times.

If you have no booking links and no calendar connected, Scheduling shows Connect a calendar before you make a booking link with Connect Google Calendar and Connect Outlook Calendar, because a link only offers times your calendar shows as free. Share your open times and Create your first link appear once a calendar is connected, and the list comes back by itself.

Share your open times

Tap Share your open times to get your free time written out as text you can paste into a reply. Pick 3 days, 1 week or 2 weeks at the top, then tap Copy or Share. The times come from inside your working hours, which you change on the web. The Groupthink time zone row under it is the same one as in Settings.

Booking links

A booking link lets someone pick a time with you. Each link shows its name, its length, how many bookings it has, and Paused if you paused it.

• Make one: tap + at the top, or Create your first link if you have none. Give it a name, pick a Length (15 min, 30 min, 45 min, 1 hr or 1 hr 30 min), and fill in Where, or leave it blank for a video call. Tap Create. New links need 4 hours' notice and can be booked up to 2 weeks ahead, inside your working hours.
• Copy it: swipe right on a link and tap Copy link.
• Pause or resume it: swipe left on a link and tap Pause or Resume.
• More: touch and hold a link for Share link, Copy link and Copy availability as text, which writes out the open times that link offers.

Tap a link to open it. You'll see its Booking page address with Share link, Copy link and Copy availability as text, the Accepting bookings switch, How it books (such as length, notice and how far ahead it books), and Bookings, the people who booked through it. A booking that's still to come is marked Upcoming, with a Join button when it has a video call.

Notice, how far ahead, and the other rules are changed on the web.

Related: People and "Who is this about?".

Getting Help

Questions about Today? Email support@groupthink.com.