How to View Meeting Notes Shared With You

When you are a Host of a meeting a Groupthink notetaker recorded, someone invited you to its agenda, or someone shares a recap with you, a recap email arrives at your address or the address it was shared to. If you were only on the calendar invite, the recap isn't sent to you automatically, even if you use Groupthink. Ask the organizer to send it. They can send it to everyone on the invite from the recap page. The summary, key decisions, and action items are right there in the email, so you can read the highlights without signing in.

To open the full recap page, including the transcript, click the View Full Recap link in the email and sign in.

What is in the email vs the full recap

The email carries the highlights: a short summary, the key decisions, and the action items, with who they are assigned to where an owner was clear. If the recap was only shared with you, and you were not in the meeting and are not on its agenda, you get the recap without its tasks: your email has no Tasks section, neither the action items Groupthink pulled from the conversation nor the to-dos added on the agenda. The recap page leaves them out for you too. The full transcript is not in the email.

The full recap page has two tabs:

• Summary: the meeting summary, key decisions, action items, and any highlights captured from screens shared during the call. If the recap was only shared with you, the action items and agenda to-dos are not shown. See Action Items for how the action items block works, including commitments marked Suggested. When you are signed in and already have history with people from the meeting, a From your record block also appears here. See From Your Record.
• Transcript: the full conversation, with Download Text and Copy to Clipboard buttons. See Exporting Meeting Transcripts.

Reading a recap vs changing it

If you were in the meeting, or you are a Host or Participant on its agenda, you can also name the speakers in the transcript and change the action items. If you are neither, you can read the recap but not change it. Ask the meeting's host to add you to the agenda if you need to make changes. See Managing Agenda Permissions.

Signing in

The full recap page requires a Groupthink account. Signing in is passwordless: open the sign-in page, click Sign in with email, enter your email, leave the Password field blank, click Continue, and click the link we email you. If you got to the sign-in page from View Full Recap in a recap email, the email form is already open with the address the recap was sent to filled in, so you only need to click Continue. There is no password to remember. If a recap was shared with your address, sign in with that same address and the recap is there for you. More in Sharing a Meeting With Someone Who Does Not Have an Account.

Your first visit after signing up

If you created your Groupthink account from View Full Recap in a recap email, the recap page opens with a short guide at the top. It starts with You're in. and a line naming who sent you the recap, then lists the next steps:

• Read the recap: already ticked, because it is the page you are on.
• See what this meeting says about the sender, followed by their name: click Show me and the recap is replaced by a list of what this recap says about that person. Click Back to recap to return. If you have not connected a calendar yet, Next: connect your calendar also takes you back to the guide, where the connect buttons are. After you have opened it, the button reads Open again. The list is built from this recap only, not from the sender's own notes or other meetings. When the recap has nothing to say about the person who sent it, this step is left out.
• Connect your calendar: click Connect Google Calendar or Connect Outlook Calendar. If your account already has a calendar connected, the step reads Calendar connected instead. Once a calendar is connected, your next meeting gets a brief before and a recap after, like this one. More in Connect your calendar.

None of the steps are required. Click Not now to close the guide. Once you have opened the step about the sender (or it was left out) and a calendar is connected, the guide closes by itself.

The guide shows only on the recap you signed up from, and only for a new account in its first week. If you already had a Groupthink account, opening a recap someone sent you shows the recap with no guide.

Troubleshooting

• Link expired? Sign-in links are time limited. If yours has expired, request a fresh one at app.groupthink.com/signin.
• Did not get the link? Check spam, and use the same address the meeting was shared to. Still nothing? Email support@groupthink.com.
• Only seeing the highlights? The full transcript lives on the recap page behind the sign-in. The email itself carries the summary, decisions, and action items.

Do not want an account? Ignore the email, or ask us to remove your address at support@groupthink.com.