User Settings

User Settings is where you manage your account, your meetings, and the integrations that feed Groupthink. To open it, click your name at the bottom of the sidebar and choose User settings, or go straight there at app.groupthink.com/settings.

Settings is organized into five tabs. The page opens on the Account tab by default, and every section has its own deep link (see Deep Links below).

Tabs

Account

Your profile, your plan, and the data Groupthink holds for you.

• Profile: your name, photo, and account details. Groupthink uses these for the notetaker when you leave the bot identity blank: your photo, and your name followed by "'s notetaker". This is also where you change the email address on your account. See Changing your email address for what happens when you do, including the email your old address gets. When an Apple ID is connected to your account, an Apple ID: connected row with a Disconnect button shows here under Account Settings. See Your Apple ID.
• Billing: view your current plan, see what is included, and manage your subscription and payment details.
• Your data: export your data or close your account. The export card has two buttons: Export my data (everything) and Export my captures (only the prompts and voice notes you captured yourself). Both are free. See Export Your Data.

Deep links: #profile · #billing · #account

Meetings

How Groupthink shows up in and around your meetings.

• Calendars, availability and booking links have moved to Today > Calendar & booking. The Meetings tab links there with Open Calendar & booking. That page holds your booking links, the hours you can be booked, and your connected calendars, including How should Groupthink attend your meetings? and Keep your calendars in sync. See Connect your calendar, Share your availability and Keep your calendars in sync.
• Bot identity: how the Groupthink notetaker appears when it joins a meeting on your behalf. Set a display name and avatar, or leave the fields blank to use your profile defaults. With the display name blank, the notetaker joins as your name followed by "'s notetaker", for example Dana Lee's notetaker, so people in the call can tell it apart from you. If your profile has no name, it joins as Groupthink. See Bot Identity below for each setting.

Deep link: #bot

Capture

How intel gets into Groupthink and how it is organized. The tab opens with a Jump to row linking to each section on it.

• Voice Dictation: the hold-to-talk key, the microphone, and whether dictations are typed at your cursor. These belong to the computer you set them on, not to your account. In the Mac app this section is first on the tab, and the jump links read Voice Dictation · Ingestion · Projects; on the web it comes after Ingestion, with a note that the settings live in the desktop app. See Voice Dictation.
• Ingestion: bring in meetings from tools you already use. Paste notes from a Granola export, an Otter transcript, a Zoom AI recap, or any raw text, or forward recaps to your personal forwarding email address. See Forward notes by email.
• Projects: group meetings and intel into projects to keep your work, personal, and family context separate. See Projects.

Deep links: #voice-dictation · #ingestion · #projects

Notifications

Control which Groupthink updates reach you and where they arrive: email and desktop, per notification type.

Deep link: #notifications

Connections

Everything wired to Groupthink: the tools it reads from and writes back to.

• Connected accounts: every account and service connected to this workspace, including the Google and Outlook accounts behind your calendars.
• Use GitHub activity as relationship signal: the card just below Connected accounts. See GitHub relationship signal.
• Action item sync: route action items directly to GitHub Issues or Linear, configured per connection.
• GitHub repo sync (Pro): commits your meetings and captures to a private GitHub repo as Markdown. See GitHub repo sync.
• MCP Access: Connect an agent (the setup for Claude Code, Claude, ChatGPT, Cursor and other apps), the agents connected to your account, and your personal access tokens. See MCP server.
• Developer: a collapsed section holding AI Provider Key (use your own Anthropic API key for meeting summaries).

When a connection needs you. If a connection stops working, was saved but never finished setting up, or is paused because your plan ended, an amber dot appears on your avatar. Open the account menu and User settings shows how many connections need you and what to do, such as Reconnect GitHub repo sync. Click it to go straight to the connection. The Connections tab carries the same count, and the connection's section is marked with the reason. The dot goes away once you fix it.

Deep links: #connections · #api-keys · #api-tokens

Bot Identity

Bot identity sets how the Groupthink notetaker looks to everyone else in a call. Open Settings, choose the Meetings tab, and scroll to Bot identity, or go straight to app.groupthink.com/settings#bot. The name you set here is used every time the notetaker joins for you.

• Display name: the name the notetaker joins under. It shows in the call's participant list and on the notetaker's video tile. Leave it blank and the notetaker joins as your name followed by "'s notetaker", for example Dana Lee's notetaker. The box shows that default as its placeholder. A display name can be up to 255 characters.
• Avatar: turn on Use a custom image and paste the web address of a hosted image. The app suggests a square PNG or JPG. With the switch off, the section reads Using your profile avatar. In a call, the notetaker's video tile shows its name, not a picture.
• Show the Groupthink logo on the notetaker's tile: on by default. It decides whether the Groupthink logo and the word Groupthink appear on the notetaker's video tile. Turn it off and the tile shows no Groupthink logo or name. It does not change the notetaker's name.
• Preview: updates as you type, so you can check the name before you save.

Click Save bot identity to keep your changes. A Bot identity saved. message confirms it. To go back to the default name, clear Display name and save again.

Deep Links

You can open any tab directly by adding its hash to the settings URL:

• https://app.groupthink.com/settings#account
• https://app.groupthink.com/settings#meetings
• https://app.groupthink.com/settings#capture
• https://app.groupthink.com/settings#notifications
• https://app.groupthink.com/settings#connections

Links to the sections listed above also work, including every link that predates the five-tab layout (#profile, #billing, #calendar, #availability, #bot, #ingestion, #projects, #api-keys, #api-tokens) and the newer #voice-dictation. An old link opens the tab that now contains that section, so nothing you have shared or bookmarked breaks. #calendar and #availability open Today > Calendar & booking at the matching section. A section link also scrolls to the section rather than leaving you at the top of the tab, and a link to something inside the collapsed Developer group (such as #api-tokens for MCP Access) opens the group first.

Organization Settings

Groupthink no longer has an Organization settings window. Your account is your own: there is no members list to manage, no invitations to send, and no domain setting that pulls coworkers in. The user menu shows User settings, and everything you can still change lives there.

Where Those Settings Went

You want to	Go here
See your plan, pay, or get an invoice	User Settings > Account > Billing. See Managing Your Billing & Subscription.
Connect Slack, GitHub, or other apps	User Settings > Connections
Send meeting recaps to a Slack channel	The agenda's Note Settings (the gear icon on the agenda). See Slack.
Choose your own notifications	User Settings > Notifications. See Manage Notification Settings.
Give a colleague access to a meeting	Share the agenda with them. People on the calendar invite are added for you. See Managing Agenda Permissions and Sharing a Meeting.

Working With Your Team

You share meetings, not an organization. When Groupthink takes notes on a meeting, the people on the calendar invite are listed on its agenda, and you can add anyone else from the agenda's sharing settings.

Slack Notifications Set Up Before the Change

If your team set up organization-wide Slack notifications in the old Organization settings window, they keep posting. There is no screen to change them any more. To change or stop one, email support@groupthink.com.

Getting Help

Questions about your settings? Email support@groupthink.com.